Event Services - Athletic Events Coordinator Associate Student Worker (FWS/NFWS)

Grand Canyon University; Phoenix (AZ); On-site; USD 17,000 - 22,000; Part time

Job summary

Grand Canyon University Inc. is seeking a part-time Event Services – Athletic Events Coordinator Associate who will assist with planning, coordination, preparation, and execution of athletic and recreational events across campus.

The role involves working with NCAA Division I teams, club sports, intramurals, and other campus programs to ensure events are staffed, equipped, and executed with excellent customer service.

Qualifications

• Local student in Arizona
• Strong verbal and written communication skills
• Ability to multitask, prioritize responsibilities, and manage time effectively
• Ability to work independently, follow directions, and complete tasks with minimal supervision
• Strong attention to detail, organization, and problem-solving skills
• Calm, professional, and productive in a fast-paced environment
• Basic-intermediate computer skills (Outlook, Word, Excel, PowerPoint)
• Willingness to learn scheduling platforms, SharePoint, and other dept. software
• Ability to communicate professionally via email and coordinate requests with multiple departments
• Ability to lift and carry up to 50 pounds
• Reliable, punctual, and dependable with strong work ethic
• Valid Driver's License and clean driving record

Responsibilities

• Assist with planning, scheduling, organization, and execution of athletic and recreational events across campus
• Support NCAA Division I teams, club sports, intramural sports, and other programs
• Assist with event setup, breakdown, equipment prep, signage, and facility arrangements
• Coordinate with Facilities, Catering, AV, and other support teams
• Manage event schedules and records; maintain accurate details
• Use Outlook, Word, Excel, PowerPoint, and SharePoint to support daily operations
• Provide professional communication with coaches, staff, vendors, and attendees
• Help troubleshoot event-related challenges in a fast-paced environment
• Collaborate with full-time staff, student workers, and external vendors
• Assist with other projects as assigned

Skills

Communication

Multitasking

Time management

Attention to detail

Reliability

Professionalism

Education

Enrolled as full-time student at GCU

GPA 2.0 (Bachelor) / 3.0 (Master)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Job description

Position Purpose: The Event Services – Athletic Events Coordinator Associate will provide support to the Athletic Event Services Department in the planning, coordination, preparation, and execution of athletic, recreational, and sporting events across Grand Canyon University's campus. This position will work closely with Grand Canyon University's NCAA Division I athletic programs, club sports, intramural sports, recreational programs, and other campus sporting events. The student worker will play an important role in ensuring events are properly organized, staffed, equipped, and executed while providing excellent customer service to student-athletes, coaches, staff, campus departments, and external partners. This is an excellent opportunity for a motivated student interested in athletics, event management, sports operations, or campus recreation to gain valuable hands‑on experience in a fast‑paced collegiate event environment.

Responsibilities

The Event Services – Athletic Events Coordinator Associate will assist with, but is not limited to, the following responsibilities: Event Planning & Coordination: Assist with the planning, scheduling, organization, and execution of athletic and recreational events across campus. Athletic Event Support: Work closely with NCAA Division I athletic teams, club sports, intramural sports, and other recreational programs to support event needs and operations. Event Preparation & Operations: Assist with event setup, breakdown, equipment preparation, signage, facility arrangements, and other operational needs. Departmental Communication: Communicate and coordinate event details and requests with various campus departments, including Facilities, Catering, Audio/Visual (AV), and other support teams. Scheduling & Organization: Assist with managing event schedules, coordinating departmental requests, tracking event details, and maintaining accurate records. Administrative Support: Utilize Microsoft Office programs, including Outlook, Word, Excel, and PowerPoint, along with scheduling platforms and SharePoint, to assist with daily departmental operations. Customer Service: Provide professional, friendly, and effective communication with coaches, events staff, faculty, vendors, and event attendees. Event Execution: Help troubleshoot event‑related challenges, respond to changing needs, and maintain a positive and professional attitude in a fast‑paced environment. Team Collaboration: Work collaboratively with full‑time Athletic Event Services staff, other student employees, campus departments, and external vendors to ensure successful event execution. Other Duties: Assist with additional projects and responsibilities as assigned by the Athletic Event Services team.

Qualifications & Desired Skills

The ideal candidate will be dependable, organized, proactive, and eager to learn. They should demonstrate strong communication skills, a positive attitude, and the ability to work effectively in a team‑oriented environment.

Required Qualifications

• Local student in Arizona
• Strong verbal and written communication skills.
• Ability to multitask, prioritize responsibilities, and manage time effectively.
• Ability to work independently, follow directions, and complete assigned tasks with minimal supervision.
• Strong attention to detail, organization, and problem‑solving skills.
• Ability to remain calm, professional, and productive in a fast‑paced environment and under pressure.
• Basic - intermediate computer skills, including Microsoft Outlook, Word, Excel, and PowerPoint.
• Ability and willingness to learn scheduling platforms, SharePoint, and other departmental software.
• Ability to communicate professionally through email and coordinate requests with multiple campus departments.
• Ability to lift and carry up to 50 pounds.
• Reliable, punctual, and dependable with a strong work ethic.
• Must have a Valid Drivers License and Clean Driving Record

Preferred Qualifications

Interested in athletics, sports management, event management, recreation, or facility operations. Previous experience in event planning, customer service, athletics, campus recreation, or event operations. Experience coordinating schedules, communicating with multiple departments, or working in a team‑oriented environment. A willingness to take initiative, accept feedback, learn new skills, and grow professionally.

Schedule & Availability

Must be able to work up to 20 hours per week. Must maintain a flexible schedule based on athletic and recreational event needs. Availability for early mornings, evenings, and occasional weekends is required. Work hours may vary depending on the university's athletic schedules, event calendar, and departmental needs.

Expectations & Opportunities

The Event Services – Athletic Events Coordinator Associate is expected to represent Grand Canyon University and the Event Services Department in a professional and positive manner. This position requires someone who is adaptable, communicates effectively, takes initiative, and is willing to step outside their comfort zone to learn new responsibilities. Will have the opportunity to develop valuable skills in event planning, athletic operations, communication, scheduling, customer service, and cross‑departmental collaboration while gaining firsthand experience supporting collegiate athletic and recreational events.

Experience/Education

• Enrolled at GCU as a full‑time student in a Bachelor's program or Master's program.
• Retain a 2.0 GPA as a Bachelor level student or a 3.0 GPA as a Master level student.
• Maintain good financial and academic (SAP) standing with the University. You may be subject to termination if you fall below the minimum requirements.

Pay Rate

Minimum Wage

Anticipated End Date

June 30, 2027

GCU's Christian worldview has shaped the university's mission and growth for more than 65 years. As a Christ-centered higher education institution, GCU integrates faith, learning and work to connect the GCU community with distinct Christian principles and strong central values.

The University values diversity among its students, faculty and staff, and invites applications from all qualified individuals, including minorities, females, individuals with disabilities and veterans. At GCU, working professionals may find their purpose in ways marked by compassion, service, integrity and concern for the common good.

Employment is contingent upon the satisfactory outcome (as determined by the university) of pre-employment screening activities, including a background check.

If you’re looking for jobs in admissions/enrollment, accounting, curriculum development, financial aid, human resources, information technology, marketing or other student service-related jobs at Grand Canyon Education, Inc. Visit our partner’s site at jobs.gce.com for more information.