Event & Sales Coordinator - Philadelphia - Full-Time

Dave & Buster's; Philadelphia (Philadelphia County); On-site; USD 45,000 - 55,000; Full time

Job summary

Dave & Buster's in Philadelphia is seeking an Event Coordinator to support the Sales Department by handling administrative duties and confirmation calls to finalize event details. The role includes converting RFPs to closed won business, conducting site tours, and ensuring accurate paperwork for pop-up parties is prepared and staffed.

You will liaise with Operations, the Sales Team, and guests to ensure seamless events, manage paperwork and contracts, and seek upsell opportunities post-sale.

Qualifications

• Experience in event coordination and sales support.
• Ability to manage site tours and RFPs.
• Strong multitasking and administrative skills.
• Excellent communication with guests and teams.
• Fluent in English.

Responsibilities

• Assist Sales Dept with administrative tasks and follow-ups.
• Take RFPs and calls for social events, converting them to closed “won” business.
• Conduct Site tours as needed.
• Distribute paperwork for “pop up parties” with management to ensure staffing.
• Follow up on ARs and collect payment information, closing balances.
• Submit check requests/invoices as needed.
• Ensure Operations has up-to-date BEOs for each event.
• Offer upsell opportunities after sale.

Skills

Communication

Organization

Data analysis

Verbal skills

English proficiency

Job description

Dave & Buster's in Philadelphia is seeking an Event Coordinator to support the Sales Department by handling administrative duties and confirmation calls to finalize event details. The role includes converting RFPs to closed won business, conducting site tours, and ensuring accurate paperwork for pop-up parties is prepared and staffed.

You will liaise with Operations, the Sales Team, and guests to ensure seamless events, manage paperwork and contracts, and seek upsell opportunities post-sale.