Event Production Manager

a21; Miami (FL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive PTO

401k and More!

Job summary

Agency 21 (a21) seeks an organized Associate, Event Production to lead end-to-end planning and onsite execution for events. You will manage Monday.com tracks, vendor costs, and cross-functional collaboration with internal teams and clients.

Ideal candidates have 2+ years in event coordination, strong communication, and a proactive mindset. The role offers growth within a full-service agency specializing in culinary arts, sports and entertainment, with opportunities to travel up to 20%.

Qualifications

• 2+ years coordinating meetings and/or events (500+ guests is a plus)
• 2+ years managing client/vendor relationships
• Office administration and operations experience
• Self-starter with a strong sense of initiative and accountability
• Excellent interpersonal skills with a high level of professionalism
• Experience with project management principles and tools; familiarity with Monday.com, Canva, Allseated or similar platforms preferred
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) for tracking, reporting, and communication
• Flexibility to travel throughout the year (up to 20%)
• Must be able to lift, carry, and move up to 50lbs and remain on feet for extended periods during live event production
• Education: Associates Degree required, Bachelor’s degree is a plus

Responsibilities

• Support and lead end-to-end planning and production for assigned events from initial concept and ideation through onsite execution and post-event reconciliation
• Build and maintain all event-related tracking materials in Monday.com including timelines, vendor contacts, run of show assignments, and other necessary boards
• Coordinate spending, rentals, talent, and vendor costs in alignment with the Executive Producer-owned budget; must have a strong understanding of the financial picture to make smart, real-time decisions without exceeding scope
• Lead communication within internal departments, clients, sponsors, talent, and vendors
• Lead planning and production meetings for assigned projects, driving alignment across internal teams and external partners, helping ensure follow-through on action items and cross-team alignment
• Build and manage event production tracking systems in Monday.com, including maintaining the overall project workspace and related boards such as AP/AR boards, Event Schedule, Signage & Creative, Credentials & Wristbands, Meeting Agendas & Notes, Run of Show and Project Event Week, and Project Event Timeline
• Collaborate cross-functionally with Partnership, Partnership Fulfillment, Accounting, and Marketing departments
• Cultivate and maintain strong client and vendor relationships year-round, representing a21 with professionalism and care
• Coordinate pre-event production and logistics for all assigned events including but not limited to: vendor communication, rental and disposable compilation and ordering, website, floorplan and layout development, entertainment and talent coordination and research
• Execute onsite event setup and day-of operations including: supporting setup crew coordination, checking in deliveries, managing load-in and load-out, signage, registration, and working with culinary on talent
• Assist in preparing and submitting all required city and state event permits in accordance with project deadlines and regulations
• Ensure timely completion of all post-event deliverables including recap reports, vendor closeouts, and expense reconciliation support

Skills

Communication

Project management

Organization

Vendor relations

Cross-functional coordination

Adaptability

Multitasking

Education

Associates degree

Bachelor’s degree a plus

Tools

Monday.com

Canva

Allseated

Job description

About the Associate, Event Production Position:

Agency 21 (a21) is seeking an organized team player with a passion for the events and hospitality industry to join ourEvent Productionteam! The ideal candidate hasstrong communicationskills, both oral and written,is able toadapt on the fly,prioritizeand juggle multiple projects simultaneously.This is a high-ownership role suited for someone who can help lead a project from ideation toexecution.Thisposition offers tremendous growth opportunities within a full-service event management, sponsorship and marketing agency that specializes in culinary arts,sportsand entertainment.

Primary Responsibilities:

• Supportandlead end-to-end planning and production for assigned events frominitialconcept and ideation through onsite execution and post-event reconciliation
• Build andmaintainall event-related trackingmaterialsin Monday.com including timelines, vendor contacts, run of show assignments, and other necessary boards
• Coordinate spending, rentals, talent, and vendor costs in alignment with the Executive Producerowned budget; must have a strong understanding of the financial picture to make smart, real-time decisions without exceeding scope
• Lead communication withinternal departments,clients, sponsors, talent, andvendors
• Lead planning and production meetings for assigned projects, driving alignment across internal teams and external partners, helpingensurefollow-through on action items and cross-team alignment
• Build and manageevent productiontracking systems in Monday.com, includingmaintaining the overall projectworkspaceand therelatedboardssuchasbutnot limited toAP/AR boards,Event Schedule,Signage & Creative,Credentials&Wristbands,Meeting Agendas& Notes,RunofShowandProjectEvent Week,andProjectEvent Timeline
• Collaborate cross-functionally with Partnership,Partnership Fulfillment,Accounting, and Marketing departments
• Cultivate andmaintainstrong client and vendor relationships year-round,representinga21 with professionalism and care
• Coordinate pre-event production andlogisticsfor all assigned events including but not limitedto:vendorcommunication,rental and disposablecompilationand ordering, website, floorplan and layout development,entertainmentand talent coordination and research
• Execute onsite event setup and day-of operationsincluding:supporting setup crew coordination, checking in deliveries, managing load-in and load-out, signage, registration, and working with culinary on talent
• Assistin preparing andsubmittingall required city and state event permitsin accordance withproject deadlines and regulations
• Ensuretimelycompletion of all post-event deliverables including recap reports, vendor closeouts, and expense reconciliation support

Skills + Qualifications Needed:

• 2+ years coordinating meetings and/or events (500+ guests is a plus)
• 2+ years managing client/vendor relationships.
• Office administration and operations experience
• Self-starter witha strong senseof initiative and accountability
• Excellent interpersonal skills witha high levelof professionalism
• Experience with project management principles and tools; familiarity with Monday.com, Canva,Allseatedor similar platforms preferred
• Proficiencyin Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) for tracking, reporting, and communication
• Flexibility to travel throughout the year (up to 20% including some nights and weekends)
• Must be able to lift, carry, and move up to50lbsand remain on feet for extended periods during live event production
• Education:Associates Degreerequired,Bachelor’sdegree is a plus

About the a21 Family:

Based in Miamiand New York City, a21 is a modern agency that specializes in Corporate Sponsorship Sales and Activation, Event Management, Strategic Marketing and Corporate Consulting. Our unique and creative approach with a results-driven framework makes us one of the top event marketing agencies inthe U.S. As part of ourteamyou will have access to benefits such as:

• Competitive PTO plan
• 401k andMore!

a21providesequal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. a21complies withall applicable laws.