End-to-End Event Production Lead

a21; Miami (FL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive PTO

401k and More!

Job summary

Agency 21 (a21) seeks an organized Associate, Event Production to lead end-to-end planning and onsite execution for events. You will manage Monday.com tracks, vendor costs, and cross-functional collaboration with internal teams and clients.

Ideal candidates have 2+ years in event coordination, strong communication, and a proactive mindset. The role offers growth within a full-service agency specializing in culinary arts, sports and entertainment, with opportunities to travel up to 20%.

Qualifications

• 2+ years coordinating meetings and/or events (500+ guests is a plus)
• 2+ years managing client/vendor relationships
• Office administration and operations experience
• Self-starter with a strong sense of initiative and accountability
• Excellent interpersonal skills with a high level of professionalism
• Experience with project management principles and tools; familiarity with Monday.com, Canva, Allseated or similar platforms preferred
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) for tracking, reporting, and communication
• Flexibility to travel throughout the year (up to 20%)
• Must be able to lift, carry, and move up to 50lbs and remain on feet for extended periods during live event production
• Education: Associates Degree required, Bachelor’s degree is a plus

Responsibilities

• Support and lead end-to-end planning and production for assigned events from initial concept and ideation through onsite execution and post-event reconciliation
• Build and maintain all event-related tracking materials in Monday.com including timelines, vendor contacts, run of show assignments, and other necessary boards
• Coordinate spending, rentals, talent, and vendor costs in alignment with the Executive Producer-owned budget; must have a strong understanding of the financial picture to make smart, real-time decisions without exceeding scope
• Lead communication within internal departments, clients, sponsors, talent, and vendors
• Lead planning and production meetings for assigned projects, driving alignment across internal teams and external partners, helping ensure follow-through on action items and cross-team alignment
• Build and manage event production tracking systems in Monday.com, including maintaining the overall project workspace and related boards such as AP/AR boards, Event Schedule, Signage & Creative, Credentials & Wristbands, Meeting Agendas & Notes, Run of Show and Project Event Week, and Project Event Timeline
• Collaborate cross-functionally with Partnership, Partnership Fulfillment, Accounting, and Marketing departments
• Cultivate and maintain strong client and vendor relationships year-round, representing a21 with professionalism and care
• Coordinate pre-event production and logistics for all assigned events including but not limited to: vendor communication, rental and disposable compilation and ordering, website, floorplan and layout development, entertainment and talent coordination and research
• Execute onsite event setup and day-of operations including: supporting setup crew coordination, checking in deliveries, managing load-in and load-out, signage, registration, and working with culinary on talent
• Assist in preparing and submitting all required city and state event permits in accordance with project deadlines and regulations
• Ensure timely completion of all post-event deliverables including recap reports, vendor closeouts, and expense reconciliation support

Skills

Communication

Project management

Organization

Vendor relations

Cross-functional coordination

Adaptability

Multitasking

Education

Associates degree

Bachelor’s degree a plus

Tools

Monday.com

Canva

Allseated

Job description

Agency 21 (a21) seeks an organized Associate, Event Production to lead end-to-end planning and onsite execution for events. You will manage Monday.com tracks, vendor costs, and cross-functional collaboration with internal teams and clients.

Ideal candidates have 2+ years in event coordination, strong communication, and a proactive mindset. The role offers growth within a full-service agency specializing in culinary arts, sports and entertainment, with opportunities to travel up to 20%.