Strategic Events Coordinator & Logistics Lead

Jobtailor; Stillwater (OK); On-site; USD 42,000 - 54,000; Full time

Job summary

Jobtailor in Stillwater, OK is seeking an experienced Event Coordinator to manage end-to-end logistics for internal and external events. You will source venues, coordinate travel, catering, materials, and onsite execution while ensuring alignment with objectives.

The role requires collaboration across teams, vendor management, budget tracking, invoicing, and strong communication skills to deliver brand-consistent events on time. Join our fast-paced team to drive successful experiences.

Qualifications

• Two years' experience in event coordination and logistics support.
• Experience with budget tracking and invoicing.
• Vendor stakeholder coordination across events.
• Proficiency in Microsoft Office applications.
• Excellent written and verbal communication skills.

Responsibilities

• Execute and manage end-to-end logistics for internal and external events
• Source and arrange venues, registration, travel coordination, catering, event materials, and onsite execution
• Partner with internal stakeholders and vendors to deliver event details accurately, on schedule, and aligned with objectives
• Manage vendor coordination, obtain quotes, process invoices, track expenses, and maintain event documentation
• Oversee event logistics budgets and identify cost variances or potential issues for leadership review
• Coordinate event communications and materials, including invitations, agendas, presentation support, speaker logistics, signage, and run-of-show documents
• Collaborate with Communications, Creative, and business partners to ensure materials are accurate, timely, and brand-consistent
• Serve as primary point of contact for attendees, speakers, vendors, and internal stakeholders
• Respond to inquiries, coordinate event details, and track action items
• Support post-event feedback collection, invoice reconciliation, lessons-learned documentation, and recommendations for future improvements
• Perform other duties as assigned

Skills

Event coordination

Budget tracking

Vendor coordination

Project management

Communication skills

Microsoft Office

Education

Associate's degree in Communications

Associate's degree in Public Relations

Associate's degree in Marketing

Associate's degree in Hospitality

Tools

Microsoft Office

Job description

Jobtailor in Stillwater, OK is seeking an experienced Event Coordinator to manage end-to-end logistics for internal and external events. You will source venues, coordinate travel, catering, materials, and onsite execution while ensuring alignment with objectives.

The role requires collaboration across teams, vendor management, budget tracking, invoicing, and strong communication skills to deliver brand-consistent events on time. Join our fast-paced team to drive successful experiences.