Event Production Administrative Assistant

Icon Fitness; Schaumburg (IL); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical insurance (after 60 days)

Vision insurance (employee-paid)

Dental insurance (employee-paid)

Paid time off (after 90 days)

Paid federal holidays

401(k) retirement plan eligibility

Job summary

Elegant Event Lighting is seeking a highly organized Administrative Assistant to support operations, sales and event production teams in Schaumburg, IL. This in-person role handles phones, mail, calendar reminders, and document management while assisting management with calendar tasks and site visits.

The position is full-time, 37.5 hours per week, with typical Monday–Friday hours and 7:00 AM–3:00 PM shifts. Starting pay is $20.00 per hour, reporting to the Operations Manager.

Qualifications

• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.

Responsibilities

• Answer incoming calls professionally and route as needed.
• Process mail and deliveries; organize files in Google Drive.
• Take meeting notes and maintain documentation; prepare site visit materials.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Prioritization

Tools

Google Drive

Apple Photos

Google Workspace

DocuSign

Job description

Elegant Event Lighting is seeking a highly organized Administrative Assistant to support operations, sales and event production teams in Schaumburg, IL. This in-person role handles phones, mail, calendar reminders, and document management while assisting management with calendar tasks and site visits.

The position is full-time, 37.5 hours per week, with typical Monday–Friday hours and 7:00 AM–3:00 PM shifts. Starting pay is $20.00 per hour, reporting to the Operations Manager.