Event Planning Student Assistant (Student Wage) Summer 2026

3M HEALTHCARE; Charlottesville (VA); On-site; USD 17,908 - 19,286; Part time

Job summary

The University of Virginia is seeking an Event Planning Student Assistant to support Student Affairs Event Management, handling front-line customer service and reception for students, faculty, and staff.

You will assist with day-to-day operations, learn Event Management software, process reservations in 25Live, and participate in staff meetings of the Event Management team.

Qualifications

• Enthusiasm for event planning and helping students.
• Commitment to the mission of Student Affairs Event Management and the Event Staff team.
• Excellent customer service skills and professional work habits.
• Ability to communicate and partner with a diverse group of stakeholders.
• Ability to work independently and take initiative.
• Excellent oral and written communication skills.
• Dependable and responsible.
• Organized and able to multi‑task.
• Ability to act as a team member.

Responsibilities

• Provide administrative support by answering phones, replying to emails, greeting visitors, answering routine questions, making referrals, and providing information on events, policies, systems, and office services.
• Process event reservations in 25Live for academic and Student Affairs event spaces.
• Learn and use Event Management software.
• Participate and contribute in Event Management staff meetings.
• Assist in the development and implementation of Event Management policies.
• Assist in communication with Contracted Independent Organizations (CIOs).
• Other duties as assigned.

Skills

Event planning

Customer service

Communication

Initiative

Time management

Teamwork

Education

Current UVA student

Tools

Event Management software

Job description

Event Planning Student Assistant

The Event Planning Student Assistant will support the general operations of the Student Affairs Event Management unit by providing front-line customer service and reception for students, faculty, and staff.

Assistants will complete specific projects and duties for the professional Event Management staff in support of the day‑to‑day operations of the office, including:

• Provide administrative support by answering phones, replying to emails, greeting visitors, answering routine questions, making referrals, and providing information on events, policies, systems, and office services.
• Process event reservations in 25Live for academic and Student Affairs event spaces.
• Learn and use Event Management software.
• Participate and contribute in Event Management staff meetings.
• Assist in the development and implementation of Event Management policies.
• Assist in communication with Contracted Independent Organizations (CIOs).
• Other duties as assigned.

Hourly Rate: $13/hour

Assignment Dates: May 10 – August 23, 2026

Qualifications

• Enthusiasm for event planning and helping students.
• Commitment to the mission of Student Affairs Event Management and the Event Staff team.
• Excellent customer service skills and professional work habits.
• Ability to communicate and partner with a diverse group of stakeholders.
• Ability to work independently and take initiative.
• Excellent oral and written communication skills.
• Dependable and responsible.
• Organized and able to multi‑task.
• Ability to act as a team member.

Minimum Requirements

• Education: Current UVA student.
• Experience: None.
• Licensure: None.

Questions about the position may be directed to [e-mail].

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non‑discrimination and equal opportunity employment.