Event Planning Student Assistant - Federal Work Study Position 2026-2027(Student Wage)

University of Virginia Physicians Group; United States; On-site; USD 15,000 - 21,000; Part time

Job summary

The University of Virginia is seeking a part-time Event Planning Student Assistant to support the Student Affairs Event Management unit. You will provide front-line customer service, greet visitors, answer inquiries, and assist in facilitating events and policies on campus.

You will process 25Live reservations, learn Event Management software, and participate in staff meetings while collaborating with CIOs and other stakeholders. Current UVA students eligible for Federal Work-Study may apply.

Qualifications

• Enthusiasm for event planning and helping students.
• Excellent customer service skills and professional work habits.
• Ability to communicate with a diverse group of stakeholders.
• Ability to work independently and take initiative.
• Excellent oral and written communication skills.
• Dependable, organized and able to multi-task.
• Act as a team member.

Responsibilities

• Provide front-line customer service and reception for students, faculty, and staff.
• Answer phones, reply to emails, greet visitors and refer to resources.
• Process event reservations in 25Live for academic and Student Affairs spaces.
• Learn and use Event Management software as required.
• Participate in staff meetings and assist in policy implementation.
• Assist in communication with Contracted Independent Organizations (CIOs).
• Perform other duties as assigned.

Skills

Enthusiasm for event planning

Excellent customer service

Communication skills

Independent and proactive

Team player

Organized and multitask

Education

Current UVA student

Federal Work-Study eligible

Job description

The Event Planning Student Assistant will support the general operations of the Student Affairs Event Management unit by providing front-line customer service and reception for students, faculty, and staff. The Assistants will complete specific projects and duties for the professional Event Management staff in support of the day-to-day operations of the office. Provide administrative support by answering phones, replying to emails, greeting visitors, answering routine questions to determine needed resources, make referrals, and provide information on events, policies, systems, and office services. Process event reservations in 25Live usage of academic and Student Affairs event spaces. Learn how to use all necessary Event Management software. Participate and contribute in Event Management staff meetings. Assist in the development and implementation of Event Management policies. Assist in communication with Contracted Independent Organizations (CIOs). Other duties as assigned.

Qualifications: Enthusiasm for event planning and helping students. Commitment to the mission of Student Affairs Event Management and the Event Staff team. Excellent customer service skills and professional work habits. Ability to communicate and partner with a diverse group of stakeholders. Ability to work independently and take initiative. Excellent oral and written communication skills. Dependable and responsible. Organized and able to multi-task. Ability to act as a team member.

Hourly Rate: $13/hour Assignment Dates: August 25, 2026 - May 7, 2027

MINIMUM REQUIREMENTS

Education: Current UVA student. Must be Federal Work-Study eligible. Experience: None. Licensure: None.

The University of Virginia is an equal opportunity employer. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.

In 1819, Thomas Jefferson founded the University of Virginia and inaugurated a bold experiment. Two centuries later, Jefferson’s vision thrives. Across Grounds - and throughout the world - UVA students, faculty, staff and alumni challenge convention, break barriers and pursue the greater good.

The University of Virginia is made up of eleven schools and affiliated foundations in Charlottesville plus the College at Wise in Southwest Virginia.

The University of Virginia Health System is a renowned academic medical center committed to providing outstanding patient care, educating tomorrow's health care leaders and discovering new and better ways to treat diseases. The University's Medical Center, School of Medicine and Physicians Group are recognized for their excellence in patient care, education and research.

At UVA, we offer a rich collection benefits, which have long been recognized and valued for their comprehensiveness and competitiveness in the market. In addition to a robust array of traditional benefits such as health care, time off, and retirement, UVA offers a comprehensive list of benefits and services to help staff and faculty meet their personal and family needs.