Employer Relations Student Event Assistant (Student Wage)

University of Virginia Physicians Group; United States; On-site; USD 20,664 - 27,552; Part time

Job summary

The University of Virginia Physicians Group is seeking a motivated Employer Relations Student Event Assistant. This role is vital for supporting employer engagement by ensuring a professional environment during recruiting events. It includes event setup, coordination, and direct interaction with employers.

Ideal candidates will be current students at UVA with strong communication skills and a willingness to work flexible hours. This position is a great opportunity to gain hands-on experience in event operations and professional networking.

Qualifications

• Currently enrolled as an undergraduate or graduate student at UVA.
• Strong interpersonal and communication skills are required.
• Dependable and punctual attendance is necessary.

Responsibilities

• Welcome employers and act as the primary point of contact during events.
• Assist in logistical event setup and breakdown.
• Ensure that all activities run smoothly during events.

Skills

Interpersonal skills

Communication skills

Dependability

Teamwork

Education

Current UVA student

Tools

Microsoft Office

Google Workspace

Job description

Department Overview

The UVA Career Center partners with employers, students, faculty, and alumni to support career exploration, experiential learning, and employment opportunities for UVA students. The Employer Relations team builds and maintains relationships with organizations recruiting at UVA while coordinating career fairs, networking events, information sessions, interviews, and other employer engagement opportunities throughout the academic year.

Position Overview

The Employer Relations Student Event Assistant plays an important role in supporting employer engagement efforts across Grounds. Event Assistants help create a welcoming, professional, and organized experience for employers visiting UVA while ensuring students have access to high-quality recruiting and networking opportunities. This position provides hands‑on experience in event operations, customer service, professional communication, problem solving, and employer relations.

Essential Functions and Responsibilities

• Welcome employers and serve as an on‑site point of contact during recruiting events.
• Assist employers with event logistics and navigation across Grounds.
• Assist with event setup and breakdown, including signage, materials, registration tables, and room preparation.
• Monitor event spaces to ensure activities run smoothly and on schedule.
• Support information sessions, networking events, workshops, coffee chats, interviews, and career fairs.
• Assist with event technology and troubleshoot minor issues.
• Collect employer attendance and contact information.
• Complete event reports, attendance tracking, and post‑event documentation.
• Support additional Employer Relations projects as assigned.

Qualifications & Expectations

• Required Qualifications:
  • Current UVA undergraduate or graduate student
  • Strong interpersonal and communication skills
  • Dependable and punctual
  • Ability to work independently and as part of a team
  • Willingness to work evening hours
• Preferred Qualifications:
  • Federal Work Study eligibility preferred
  • Customer service experience
  • Event support or hospitality experience
  • Familiarity with Microsoft Office and Google Workspace

Professional Expectations

• Arrive on time and prepared for scheduled shifts.
• Maintain a professional appearance and demeanor.
• Communicate proactively with supervisors.
• Demonstrate flexibility and adaptability during events.

Student Learning Outcomes

• Develop professional communication skills through direct interaction with employers and university stakeholders.
• Gain experience coordinating and supporting large‑scale events.
• Strengthen problem‑solving and decision‑making abilities in real‑time environments.
• Build confidence navigating professional settings.
• Learn how employers recruit and engage with college talent.
• Gain exposure to higher education administration and employer relations operations.

Career Readiness Competencies

• Career & Self‑Development
• Communication
• Critical Thinking
• Equity & Inclusion
• Leadership
• Professionalism
• Teamwork
• Technology

Training & Professional Development

Student employees will receive position‑specific onboarding and training, ongoing coaching and mentorship, exposure to employer recruiting strategies, and regular feedback to support professional growth.

Additional Requirements

• Availability during key recruiting periods is strongly preferred.
• Ability to lift and carry event materials up to 25 pounds occasionally.
• Ability to stand and move throughout event spaces for extended periods when necessary.

Application Process

Required Application Materials: Resume, Brief statement of interest or cover letter. Selected candidates will participate in an interview with members of the Employer Relations team.

Contact Information

Primary Contact: Brittany Burton, Assistant Director, Employer Relations

Email: [e-mail]

Minimum Requirements

Education: Current undergrad UVA student. Experience: None.

Physical Demands

This primarily sedentary position involves extensive use of desktop computers. The job occasionally requires traveling some distance to attend meetings and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities.