Event Operations Manager - Remote

Media Search Inc.; United States; Remote; USD 60,000 - 70,000; Full time

Job summary

Media Search Inc. is seeking an Event Operations Manager to oversee logistics for multiple events across the US, Mexico, and Canada. The role requires strong organizational skills, experience in b2b event coordination, and proficiency in Microsoft Office. This position offers a competitive salary and benefits, including health insurance and vacation days.

Benefits

Health insurance

401(K) plan

15 working days’ vacation per year plus Federal public holidays

Company issued laptop

35% reimbursement on monthly internet bills

Qualifications

• At least 2-3 years’ experience in the coordination of b2b events for 150+ people.
• Experience in managing exhibitions/sponsors.
• Good knowledge of Microsoft Office Suite (Word, Excel, Outlook, etc.).

Responsibilities

• Pre-event correspondence with delegates and sponsors.
• Managing outgoing expenditure and maintaining accurate budgets.
• Negotiating and managing relationships with event venues and suppliers.

Skills

Initiative

Multi-tasking

Relationship Management

Cost Management

Tools

Microsoft Office Suite

Job description

This range is provided by Media Search Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $70,000.00/yr

Direct message the job poster from Media Search Inc.

Reporting to the Head of Operations, the Event Operations Manager will join the Operations Team and be solely responsible for the logistics of approximately 7-9 (size-dependent) events in the US, Mexico and Canada per year.

Responsibilities:

• Pre-event correspondence with delegates and sponsors.
• Managing outgoing expenditure and maintaining accurate budgets.
• Negotiating, liaising and managing relationships with event venues and suppliers.
• Creating and designing event signage and exhibition floor plans.
• Sourcing branded items – lanyards, sponsorship inventory etc.
• Managing dinners, drinks receptions and bespoke networking events.
• Booking staff travel and accommodation.
• Managing onsite event teams and event registration.
• Organising onsite meetings between attendees and sponsors

Qualities, Characteristics, Skills & Experience Required:

• Ability to use initiative.
• Ability to multi-task whilst maintaining accuracy and efficiency.
• Ability to establish and maintain good relationships with customers, suppliers & clients.
• Good at working and communicating with colleagues on an individual and team level.
• Proficient at cost management and forecasting.
• At least 2-3 years’ experience in the coordination of b2b events for 150+ people.
• Experience in managing exhibitions/sponsors.
• Good knowledge of Microsoft Office Suite (Word, Excel, Outlook, etc.)

Travel + Working Hours

This is a work from home role. Candidates will be expected to travel to their events in the US, Mexico and Canada. Travel costs will be covered & per diems provided.

• Working hours are 9:00am – 5:30pm ET from a location that provides an environment that allows employees to meet the requirements of their role.
• A company issued laptop will be provided.
• 35% of monthly internet bills are eligible for reimbursement.

Health Insurance

Health insurance commences 2 months after commencement date. This contribution is via payroll deduction, on a pre-tax basis.

The client has a 401(K) plan.

Vacation:

• The client offers 15 working days’ vacation per year plus Federal public holidays: New Year's Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Thanksgiving Friday, Christmas Day.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Customer Service, Project Management, and Strategy/Planning

• Industries

  Events Services, Research Services, and Advertising Services

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