Event Operations Coordinator I

Texas A&M University System

College Station (TX)

On-site

USD 41,000 - 47,000

Full time

3 days ago

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Job summary

Texas A&M University System Offices seeks a Program Coordinator I P9 to manage events and programs within Texas A&M Innovation. You will provide logistical and administrative support for event operations and contribute to post-event processes while ensuring professional execution aligned with the office’s objectives.

The role requires coordinating venue setup, registration, materials, and digital platform management.

Qualifications

Bachelor’s degree or equivalent combination of education and experience.
Two years of related experience in event coordination, administrative support, or program operations.

Responsibilities

Coordinates logistics for assigned events, including venue setup, catering support, signage assistance, registration materials, and A/N needs.
Serves as on-site support during events, assisting with real-time logistics, guest flow, and other day-of event tasks.
Maintains and organizes event-related records using Microsoft Teams and OneDrive.
Updates and manages event platforms such as Accelevents and Livewhale; assists with data tracking and reporting.
Assists with contact list maintenance and enters information into PipeDrive CRM.
Prepares event materials including name badges, handouts, and signage.
Collects and compiles post-event data such as attendance and survey responses.
Drafts and sends communications including confirmation emails, reminders, and follow-ups.