Program & Events Specialist I

Texas A&M University System; College Station (AR); On-site; USD 41,000 - 46,000; Full time

Benefits offered by this job

Health benefits

Paid vacation and holidays

Tuition assistance

Job summary

The Texas A&M University System Offices is seeking a Program Coordinator I P9 to support the coordination and execution of events and programs within Texas A&M Innovation. The role provides logistical and administrative assistance for event operations and supports digital platforms, communications, and post-event processes.

Under general supervision, the position ensures tasks are executed with professionalism and aligns with the office's strategic objectives, including on-site event support and

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of related experience in event coordination, administrative support, or program operations.

Responsibilities

• Coordinates logistics for events, including venue setup, catering support, signage assistance, registration materials, and AN needs.
• Serves as on-site support during events, assisting with real-time logistics, guest flow, and other day-of event related tasks.
• Maintains and organizes event-related records and files using Microsoft Teams, OneDrive, and other shared digital workspaces.
• Updates and manages event registration platforms such as Accelevents and Livewhale; assists with data tracking and reporting.
• Assists with contact list maintenance and enters information into CRM systems such as PipeDrive.
• Prepares event materials including name badges, printed handouts, and signage (as needed).
• Collects and compiles post-event data such as attendance and survey responses.
• Drafts and sends communications including confirmation emails, reminders, and follow-ups under direction from supervisor.
• Performs other duties as assigned to support efficient program and event execution.

Skills

Word processing

Spreadsheets

Databases

Verbal communication

Written communication

Multitasking

Teamwork

Education

Bachelor’s degree or equivalent combination of education and experience

Tools

Microsoft Teams

OneDrive

Accelevents

Livewhale

PipeDrive

Job description

The Texas A&M University System Offices is seeking a Program Coordinator I P9 to support the coordination and execution of events and programs within Texas A&M Innovation. The role provides logistical and administrative assistance for event operations and supports digital platforms, communications, and post-event processes.

Under general supervision, the position ensures tasks are executed with professionalism and aligns with the office's strategic objectives, including on-site event support and