Events Coordinator II

tamus; Kingsville (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Texas A&M University-Kingsville is seeking an Events Coordinator II to plan, market, and execute high‑quality events for the King Ranch Institute for Ranch Management. You will serve as the primary liaison with clients before, during, and after events to ensure a positive experience for all participants.

The role requires a Bachelor's degree (or equivalent) and at least two years of event planning and marketing experience, with supervisory responsibilities.

Qualifications

• Bachelor's degree in an applicable field or equivalent combination of education and experience.
• Two years of related experience in event planning and marketing, including supervisory experience.
• Experience in higher education, nonprofit, or agricultural organizations preferred.
• Familiarity with virtual and hybrid event platforms (Zoom/Teams).
• Knowledge of marketing tools for event promotion.

Responsibilities

• Coordinates and markets large events and conferences, including scheduling, space requests, contracts, registrations, and service requirements.
• Provides on-site client liaison during events and coordinates pre- and post-event details with customers.
• Maintains and coordinates the centralized events calendar and site safety for events.
• Makes recommendations for policy and procedure implementation related to event planning and delivery.
• Performs other duties as assigned.

Skills

Written communication

Verbal communication

Multitasking

Interpersonal skills

Organizational skills

Education

Bachelor's degree in applicable field

Tools

Microsoft Word

PowerPoint

Excel

Job description

Job Title

Events Coordinator II

Agency

Texas A&M University - Kingsville

Department

King Ranch Institute for Ranch Management

Proposed Minimum Salary

Commensurate

Job Location

Kingsville, Texas

Job Type

Staff

Job Description

About Texas A&M University-Kingsville

Texas A&M University-Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region's premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution's 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.

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Position Overview

The Events Coordinator II, under general supervision, provides central coordination of symposia, lectureships, and conferences for the King Ranch® Institute for Ranch Management. This position is responsible for planning, marketing, and executing high-quality events that advance KRIRM's outreach and educational activities. The Events Coordinator II serves as the primary liaison between the Institute and event clients before, during, and after events, ensuring a successful experience for all participants.

Essential Duties and Responsibilities

Event Coordination & Marketing

Coordinates and markets large events and conferences, including scheduling, receiving/processing space requests, contract negotiation, registrations, and service requirements and deliveries. Engages in event promotion on print, electronic, and social media platforms.

Client Liaison

Provides on-site customer liaison during events. Coordinates pre- and post-event details and reviews with customers.

Calendar & Logistics Management

Maintains and coordinates the centralized events calendar. Coordinates site safety and security for events.

Policy & Administrative Support

Makes recommendations for policy and procedure implementation related to event planning and delivery.

Other Duties

The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Qualifications

Required Education

Bachelor's degree in an applicable field or equivalent combination of education and experience.

Required Experience

Two years of related experience in event planning and marketing, including related supervisory experience.

Preferred Qualifications

• Prior experience in a higher education, nonprofit, or agricultural organization.
• Experience coordinating logistics such as catering, audiovisual equipment, transportation, and lodging.
• Familiarity with virtual and hybrid event platforms (e.g., Zoom Webinars, Microsoft Teams).
• Working knowledge of graphic design or marketing tools for event promotion

Knowledge, Skills, and Abilities

• Strong written and verbal communication skills.
• Ability to plan, coordinate, and execute multiple projects simultaneously.
• Excellent interpersonal and organizational skills.
• Ability to present information clearly and concisely.
• Knowledge of Microsoft Word, PowerPoint, and Excel spreadsheet applications.
• Ability to multitask and work cooperatively with others.

Other Requirements

Physical Requirements

• Must be able to move event equipment and materials (up to 40 lbs).
• Ability to travel independently to events and off-site locations as needed.

Other Requirements and Factor s

• May require occasional travel and work beyond normal office hours, including weekends to support special projects/events.
• This position is security sensitive.
• This position will require export-control authorization prior to starting employment.
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Why Join the Javelina Nation?

Texas A&M University-Kingsville offers a supportive, mission-driven culture focused on excellence in teaching, research, and service. All employees enjoy:

• A welcoming campus community
• Opportunities for professional development
• Competitive benefits