Event & Program Coordinator I

tamus; College Station (TX); On-site; USD 41,000 - 46,000; Full time

Job summary

The Texas A&M University System Offices, within the Texas A&M Innovation department in College Station, seeks a Program Coordinator I P9 to support event coordination and program execution. The role provides logistical and administrative help for events, digital platforms, communications, and post-event processes, ensuring tasks align with the office’s goals.

Under supervision, you’ll manage registration platforms, coordinate materials, and contribute to data collection and post-event reporting,

Qualifications

• Bachelor's degree or equivalent combination of education and experience required.
• Two years of related experience in event coordination, administrative support, or program operations preferred.
• Strong on-site event support, logistics coordination, and post-event data handling.
• Proficiency with office software and ability to manage multiple tasks simultaneously.

Responsibilities

• Coordinates logistics for events including venue setup, catering, signage, materials, and accessibility needs.
• Provides on-site support during events and assists with guest flow and day-of tasks.
• Maintains event records using Microsoft Teams, OneDrive, and shared digital workspaces.
• Updates registration platforms like Accelevents and Livewhale; tracks data and prepares reports.
• Enters contact information into CRM systems (PipeDrive) and updates mailing lists.
• Prepares event materials such as name badges, handouts, and signage as needed.
• Collects post-event data including attendance and survey results; drafts follow-up communications.

Skills

Event coordination

Administrative support

Communication skills

Teamwork

Education

Bachelor's degree or equivalent combination of education and experience

Tools

Microsoft Teams

OneDrive

Accelevents

Livewhale

PipeDrive

Job description

The Texas A&M University System Offices, within the Texas A&M Innovation department in College Station, seeks a Program Coordinator I P9 to support event coordination and program execution. The role provides logistical and administrative help for events, digital platforms, communications, and post-event processes, ensuring tasks align with the office’s goals.

Under supervision, you’ll manage registration platforms, coordinate materials, and contribute to data collection and post-event reporting,