Program Coordinator I P9

Texas A&M University System; College Station (TX); On-site; USD 41,000 - 47,000; Full time

Job summary

Texas A&M University System Offices seeks a Program Coordinator I P9 to manage events and programs within Texas A&M Innovation. You will provide logistical and administrative support for event operations and contribute to post-event processes while ensuring professional execution aligned with the office’s objectives.

The role requires coordinating venue setup, registration, materials, and digital platform management.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of related experience in event coordination, administrative support, or program operations.

Responsibilities

• Coordinates logistics for assigned events, including venue setup, catering support, signage assistance, registration materials, and A/N needs.
• Serves as on-site support during events, assisting with real-time logistics, guest flow, and other day-of event tasks.
• Maintains and organizes event-related records using Microsoft Teams and OneDrive.
• Updates and manages event platforms such as Accelevents and Livewhale; assists with data tracking and reporting.
• Assists with contact list maintenance and enters information into PipeDrive CRM.
• Prepares event materials including name badges, handouts, and signage.
• Collects and compiles post-event data such as attendance and survey responses.
• Drafts and sends communications including confirmation emails, reminders, and follow-ups.

Skills

Event coordination

Administrative support

CRM systems

Microsoft Teams

Education

Bachelor's degree

Tools

Accelevents

Livewhale

PipeDrive

OneDrive

Job description

Job Description

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, Texas A&M - Fort Worth and the Texas A&M - RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

Job Title

Program Coordinator I P9

Agency

Texas A&M University System Offices

Department

Texas A&M Innovation

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, Texas A&M - Fort Worth and the Texas A&M - RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.

Salary

$3,657.34 - $4,166.66 per month commensurate with experience.

Job Description Summary

The Program Coordinator I P9, under general supervision, supports the coordination and execution of events and programs within Texas A&M Innovation. The position provides logistical and administrative assistance for event operations and supports digital platforms, communications, and post-event processes. The Events Coordinator ensures that all assigned tasks are executed with professionalism, attention to detail, and alignment with the office's strategic objectives.

Responsibilities

• Coordinates logistics for assigned events, including venue setup, catering support, signage assistance, registration materials, and AN needs.
• Serves as on-site support during events, assisting with real-time logistics, guest flow, and other day-of event related tasks.
• Maintains and organizes event-related records and files using Microsoft Teams, OneDrive, and other shared digital workspaces.
• Updates and manages event registration platforms such as Accelevents and Livewhale; assists with data tracking and reporting.
• Assists with contact list maintenance and enters information into CRM systems such as PipeDrive.
• Prepares event materials including name badges, printed handouts, and signage (as needed).
• Collects and compiles post-event data such as attendance and survey responses.
• Drafts and sends communications including confirmation emails, reminders, and follow-ups under direction from supervisor.
• Performs other duties as assigned to support efficient program and event execution.

Education And Experience

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of related experience in event coordination, administrative support, or program operations.

Knowledge, Skills And Abilities

• Knowledge of word processing, spreadsheet, and database applications.
• Verbal and written communication skills.
• Ability to move event materials (up to 25 lbs) and assist with physical setup/tear down.
• Ability to remain on feet for extended periods during events.
• Must be able to work occasional early mornings, evenings, or weekends as event schedules require.
• Ability to operate standard office equipment and communicate effectively in both in-person and digital formats.
• Ability to multitask and work cooperatively with others.

Other Requirements

This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.