Event Operations Coordinator: Deliver Flawless Conferences

Aquent; Omaha (NE); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Subsidized health insurance

Vision & dental plans

Retirement plan with match

Free online training (Aquent Gymnasium

Job summary

Aquent Talent is partnering with a dynamic events organization to provide a contract-based operations backbone. You’ll own critical event components, work with a collaborative team, and report to leadership to ensure flawless event execution and a memorable attendee experience.

Bring 3+ years in corporate events, strong proficiency with Cvent or comparable software, and a track record using Asana or similar tools to manage tasks and teams.

Qualifications

• 3+ years of hands-on operational and administrative experience supporting corporate events, conferences, or large-scale meetings.

Responsibilities

• Design, build, and manage event registration websites and attendee portals.
• Manage invites, RSVPs, and attendance reporting for smooth attendee journeys.
• Use project management tools to maintain timelines and deliverables.
• Coordinate speaker tracking, slide decks, and session assets on schedule.
• Oversee packing, shipping, and tracking of event materials and signage.
• Assist with venue logistics, hotel blocks, catering, and AV requirements.
• Maintain invoices, purchase orders, and post-event budget documentation.

Skills

Event operations

Event management software

Project management tools

Microsoft Office

Detail oriented

Onsite travel

Tools

Cvent

Splash

Bizzabo

Eventbrite

Asana

Trello

Monday.com

Smartsheet

Job description

Aquent Talent is partnering with a dynamic events organization to provide a contract-based operations backbone. You’ll own critical event components, work with a collaborative team, and report to leadership to ensure flawless event execution and a memorable attendee experience.

Bring 3+ years in corporate events, strong proficiency with Cvent or comparable software, and a track record using Asana or similar tools to manage tasks and teams.