Senior Event Operations Leader – Large-Scale Conferences

Crain Communications; New York (NY); Hybrid; USD 120,000 - 140,000; Full time

Job summary

Crain Communications is seeking an experienced Event Operations Leader to guide the planning and execution of Crain's event portfolio. You will standardize processes, build scalable systems, and partner with senior leadership to ensure flawless conferences and executive events.

The role requires at least 8 years of experience in event operations, strong budgeting and vendor management skills, and proficiency with Cvent and related platforms.

Qualifications

• 8+ years of experience in event operations and leadership.
• Strong budgeting, venue management, production, logistics and vendor negotiations.
• Experience with Cvent and other event technology platforms.

Responsibilities

• Develop and manage event budgets.
• Lead venue sourcing and vendor negotiations.
• Oversee food & beverage planning, schedules, registration, signage, AV and logistics.
• Develop run-of-show documents and playbooks.
• Direct onsite event operations and troubleshoot issues.
• Manage relationships with production partners and venues.
• Mentor and develop event operations team.
• Align event objectives with internal stakeholders.
• Manage multiple events simultaneously with high standards.
• Establish best practices to improve efficiency and attendee experience.
• Support post-event reviews and continuous improvements.
• Leverage event technology and registration platforms to improve planning and attendee experience.

Skills

Budget management

Venue management

Production & logistics

Vendor negotiations

Onsite execution

Leadership

Process scalability

Cvent usage

Tools

Cvent

Project management tools

Job description

Crain Communications is seeking an experienced Event Operations Leader to guide the planning and execution of Crain's event portfolio. You will standardize processes, build scalable systems, and partner with senior leadership to ensure flawless conferences and executive events.

The role requires at least 8 years of experience in event operations, strong budgeting and vendor management skills, and proficiency with Cvent and related platforms.