Dynamic Conference Operations Coordinator

emeraldx; Alpharetta (GA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Unlimited vacation

Flexible working locations

401(k) match

Medical/dental/vision coverage

Parental and caregiver leave

Toastmasters development

Job summary

Emerald is seeking a detail-oriented Conference Coordinator to support planning and execution of conference programs across its portfolio. You will work with Conference Managers, Event Operations, Marketing, and education partners to assist with speaker management, session logistics, content documentation, and onsite execution.

The role covers pre-planning, onsite execution, and post-event wrap-up for multiple events annually, requiring accuracy, clear communication, and calm problem-solving

Qualifications

• Experience in conference management, meetings, event operations, or related fields.
• Strong attention to detail and the ability to process and manage data with a high level of accuracy.
• Strong organizational and time management skills with the ability to manage multiple tasks and competing deadlines.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; DocuSign, Smartsheet, and A2Z experience a plus.
• Comfort working in web-based platforms, including website updates and call-for-presentations systems.
• Strong written and verbal communication skills, with a professional approach to speaker and partner interactions.

Responsibilities

• Assist conference planning with timelines and task coordination for assigned events.
• Maintain session databases including schedule, room, and track information.
• Communicate changes to internal teams and participate in weekly meetings.
• Manage online call for presentations and assist speakers with submissions or tech challenges.
• Support speaker management, including bios, headshots, and handouts for marketing and onsite use.
• Coordinate onsite execution with event operations and staff.

Skills

Conference management

Event operations

Attention to detail

Time management

Communication

Tools

Smartsheet

DocuSign

A2Z

MS Office

Job description

Emerald is seeking a detail-oriented Conference Coordinator to support planning and execution of conference programs across its portfolio. You will work with Conference Managers, Event Operations, Marketing, and education partners to assist with speaker management, session logistics, content documentation, and onsite execution.

The role covers pre-planning, onsite execution, and post-event wrap-up for multiple events annually, requiring accuracy, clear communication, and calm problem-solving