Event Operations Coordinator

ISPOR—The Professional Society for Health Economics and Outcomes Research; Lawrence Township (MI); Hybrid; Full time

Job summary

A leading organization in health economics is seeking an Event Operations Coordinator to support global events. The role involves coordinating logistics, collaborating with teams, and ensuring high-quality outcomes for conferences. Ideal candidates will have strong organizational skills and experience in event planning. Join a dynamic team dedicated to advancing healthcare decision-making globally.

Benefits

Competitive pay

Robust benefits plan

Generous PTO

Extraordinary holiday schedule

Qualifications

• 1-2 years of experience in event/meeting planning preferred.
• Ability to manage multiple priorities in a deadline-oriented environment.

Responsibilities

• Coordinate logistics for global conferences and events.
• Provide administrative assistance for various logistical aspects.

Skills

Organization

Time Management

Diplomacy

Education

High School Diploma

Bachelor’s Degree in Tourism/Hospitality

Tools

Microsoft Office Suite

Asana

Job description

Join to apply for the Event Operations Coordinator role at ISPOR—The Professional Society for Health Economics and Outcomes Research

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Join to apply for the Event Operations Coordinator role at ISPOR—The Professional Society for Health Economics and Outcomes Research

ISPOR—The Professional Society for Health Economics and Outcomes Research provided pay range

This range is provided by ISPOR—The Professional Society for Health Economics and Outcomes Research. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $23.00/hr

ISPOR is recognized as the global leader in health economics and outcomes research excellence (HEOR). Do you want to work for a world-class organization where scientific content is vital in advancing ISPOR’s mission to promote HEOR to improve healthcare decision-making globally?

It is an exciting time at ISPOR as we grow our renowned global conferences and continue developing our digital product portfolio. Global recognition of HEOR's value continues to expand, and interest from HEOR and the life sciences companies in partnering with ISPOR is strong.

Are you passionate about planning meetings and conferences—or looking to grow your career by supporting experienced global event professionals? As our Coordinator, Global Events Operations, you’ll play a key role in delivering exceptional meetings and events. This is a unique opportunity to gain hands-on experience in global event logistics, support high-impact programs, and grow within a dynamic and collaborative team.

If so, read on for more information.

THE POSITION

We are actively seeking a Coordinator, Global Events Operations.

WHAT YOU WILL DO

You will play a vital role in supporting the coordination of key components of ISPOR’s meeting program, including global conferences, summits, regional meetings, and other events in both in-person and virtual formats. This role involves close collaboration with the Global Events Operations team to ensure efficient processes, high-quality outcomes, and exceptional customer service.

Acting as a liaison between ISPOR staff, venues, and vendors, you work within established timelines to streamline operations and uphold organizational standards. In addition to the responsibilities outlined below, you may take on other duties as assigned, contributing to the overall success of ISPOR’s events.

A snapshot of the essential duties is below, please see the applicant portal for more detailed information:

• Provide administrative assistance for various logistical aspects of conferences, including room setups, hotel room blocks, catering, audiovisual coordination, staffing, security, and signage.
• Create and maintain the event specifications, master schedule and pre-conference venue guides to ensure seamless event execution.
• Support the Associate Director of Operations, Global Events, in sourcing and procuring future meetings and event venues, including contract review forms.
• Collaborate with the Associate, Global Events Operations, to develop web copy and manage the display of meeting information on conference websites, ensuring accuracy and clarity.
• Assist in reviewing and proofreading printed meeting materials for all conferences to maintain high-quality standards.
• Organize and maintain historical meeting statistics, market research records, and documentation for the Global Events team.
• Assist the Global Events Operations team in preparing pre-conference reports and compiling post-event lessons learned and recommendations for future events.

WHAT YOU MUST HAVE

• Minimum of High School Diploma or equivalent required, bachelor’s/associate’s degree preferred in tourism/hospitality.
• 1-2 years’ directly related experience in event/meeting planning strongly preferred, with at least 1 year in an administrative role.
• Proven ability to manage multiple priorities effectively in a dynamic, deadline-oriented environment.
• Highly organized, with good time management skills.
• Ability to exercise diplomacy dealing with high level international VIPs.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with Asana.

OUR LOCATION

ISPOR’s headquarters is in Lawrenceville, New Jersey, which is halfway between Philadelphia and New York City. Our staff works in a hybrid arrangement: on-site two designated days per week: Wednesday and Thursday.

WHY APPLY?

ISPOR provides an excellent total compensation package including:

• Competitive pay. This position is nonexempt with an hourly rate range between $20-23
• Robust benefits plan. Employee coverage is fully subsidized by the organization.
• Generous PTO. Staff earn 20 days the first year, prorated.
• Extraordinary holiday schedule, including winter break, the last week of the year.

Work Authorization

We are interested in every qualified candidate eligible to work in the United States; however, we cannot accommodate scholastic or employment visas at this time. Sponsorship is not provided.

Equal Opportunity Employer

ISPOR provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Accessibility Assistance or Accommodation

If you have a disability or have difficulty accessing or using the applicant system to apply for a position, contact [e-mail]

ABOUT US

ISPOR, the professional society for health economics and outcomes research (HEOR), is an international, multistakeholder, nonprofit dedicated to advancing HEOR excellence to improve decision-making for health globally. The Society is the leading source for scientific conferences, peer-reviewed and MEDLINE-indexed publications, good practices guidance, education, collaboration, and resources in the field.

ISPOR’s community of 14,000 individual and chapter members from 110+ countries includes various healthcare stakeholders, including researchers and academicians, assessors and regulators, payers and policymakers, the life sciences industry, healthcare providers, and patient engagement organizations. The Society’s leadership has served as an unbiased resource and catalyst for innovation in the field for over 30 years.

Diversity, Equity & Inclusion

ISPOR is a Society firmly committed to advancing health economics and outcomes research (HEOR) based on sound methods and scientific excellence. ISPOR believes that diversity and inclusion are foundational principles for achieving our mission and that diversity and inclusion are valuable and relevant to all of our Society’s activities: cultivating and sustaining significant, high-quality education programs, publications, member benefits, and networking.

ISPOR is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

INTERESTED?

Apply through the link, creating a new candidate profile.

The link provided is the ONLY application method; to be considered, please apply through this system. Please submit your salary requirements within your cover letter/

https://secure.beyondpay.com/ta/ISP1.careers?TrackId=[LinkedIn]&ApplyToJob=721616472

OUR PROCESS

We are committed to hiring the best talent, providing a productive and supportive organizational culture for staff to learn and grow within a flexible environment. We are transparent in posting salary ranges and outline what candidates should expect from our hiring process.

Candidates who advance in our preliminary review process will have the opportunity to discuss the position, their background, and lived skillsets related to the position with ISPOR HR via Teams meeting.

Those who advance to subsequent steps in our interview process may participate in up to 3 rounds of meetings via Teams or in person. Each discussion could consist of multiple ISPOR staff members. The final interview may include a thought exercise/presentation with the hiring team.

We look forward to welcoming you to ISPOR!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management and Administrative

• Industries

  Hospitals and Health Care

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Tuition assistance

Disability insurance

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