Facilities & Office Operations Coordinator

Intercontinental Exchange (ICE); Jacksonville (FL); On-site; USD 38,000 - 56,000; Full time

Job summary

Intercontinental Exchange, Inc. seeks a highly organized facilities support team member for our Jacksonville facility. The role is fast paced, administratively intensive, and requires precision and reliability to handle multiple tasks and projects with minimal supervision.

The ideal candidate will maintain the office environment, manage supplies, coordinate vendor visits and service calls, and assist with moves and mail distribution, while ensuring a positive, service-focused approach."

Qualifications

• 2+ years of facilities work experience.
• Excellent communication and negotiating skills.
• Knowledge of Microsoft Word, Excel and Outlook Express.
• Organized and able to multi-task.
• Able to work independently and complete necessary tasks without consistent supervision.
• Outgoing personality with a positive “can do” attitude.
• Excellent service mentality.
• Ability to work weekends when necessary.
• Open to new duties, responsibilities and change.
• Physical ability.

Responsibilities

• Daily restocking of office and kitchen supplies.
• Daily walk through of office space to maintain the appearance of the office.
• Address facility related employee requests and concerns.
• Track inventory and coordinate delivery of office and kitchen supplies.
• Create purchase orders for supplies.
• Place orders and obtain proper approval for vendor orders.
• Set up food/drinks/refreshments for meetings.
• Clean up food/drinks/refreshments for meetings.
• Maintain and cultivate a working relationship with the building landlord.
• Maintenance of office equipment; light repair.
• Placing and logging service calls.
• Escorting and supervising vendors/repair techs while on the premises.
• Facilitate all internal moves and set up of new hires (supplies, etc.).
• Sorting and distribution of incoming mail and packages.

Skills

Facilities

Communication

Word

Excel

Outlook

Organization

Multitasking

Independence

Customer service

Weekend availability

Adaptability

Physical ability

Job description

Intercontinental Exchange, Inc. seeks a highly organized facilities support team member for our Jacksonville facility. The role is fast paced, administratively intensive, and requires precision and reliability to handle multiple tasks and projects with minimal supervision.

The ideal candidate will maintain the office environment, manage supplies, coordinate vendor visits and service calls, and assist with moves and mail distribution, while ensuring a positive, service-focused approach."