Event Experience Lead - Onsite & Details

Taylor Hospitality; Danville, Northern (VA, KY); Hybrid; USD 43,000 - 58,000; Full time

Job summary

Taylor Hospitality is seeking an Event Coordinator in Danville, VA to own event details from client meeting to day-of execution. You will craft timelines, manage setup needs, and coordinate with staff to ensure every promise becomes reality.

Ideal candidates have at least one year of relevant event experience or a strong interest in day-of event management, plus a degree in Event Management, Communications, or related field and comfort with Word, Excel, and Google Workspace.

Qualifications

• Degree in Event Management, Communications, or related field required.
• At least one year of relevant experience or day-of event management interest.
• Hospitality instincts to read situations and act quickly.
• Proficiency with Word, Excel, and Google Workspace.

Responsibilities

• Coordinate events from first client meeting through day-of execution.
• Build and maintain event timelines, setup needs, and detailed records.
• Plan catered event details — order specs, quantities, manpower, space scheduling.
• Run rehearsals and tastings.
• Ensure rooms are set correctly and inspect arrangements before doors open.
• Work with department heads and staff to ensure information is shared.
• Help develop and monitor service standards for consistency.

Skills

Detail orientation

Calm under pressure

Customer service

Education

Event Management/Communications degree

Tools

Microsoft Word

Excel

Google Workspace

Job description

Taylor Hospitality is seeking an Event Coordinator in Danville, VA to own event details from client meeting to day-of execution. You will craft timelines, manage setup needs, and coordinate with staff to ensure every promise becomes reality.

Ideal candidates have at least one year of relevant event experience or a strong interest in day-of event management, plus a degree in Event Management, Communications, or related field and comfort with Word, Excel, and Google Workspace.