Event Coordinator

Field Advantage, LLC; Tennessee; On-site; USD 42,000 - 62,000; Full time

Job summary

Field Advantage, LLC seeks an experienced Event Coordinator to oversee all venue events from planning through on-site execution in Tennessee. You will drive new business by leveraging relationships with clients, local vendors, and the community to secure bookings and partnerships.

The role requires strong organizational, communication, and problem-solving skills, with the ability to work evenings and weekends and be on-site for events.

Qualifications

• Minimum experience in event coordination or venue management.
• Established relationships with local vendors preferred.
• Willingness to work evenings and weekends.

Responsibilities

• Serve as primary on-site coordinator for all events, ensuring smooth setup, execution and breakdown.
• Leverage relationships with clients, vendors, and local businesses to generate bookings and partnerships.
• Represent the venue at trade shows and networking events to market space and generate leads.
• Coordinate with vendors (catering, AV, decor, rentals) to meet event requirements.
• Manage event timelines, logistics, and onsite staff for seamless events.
• Maintain client communication during planning and event execution.
• Troubleshoot onsite issues quickly and professionally.
• Grow and maintain a network of vendors and community contacts.
• Track event details, client communications, and vendor agreements for accuracy.

Skills

Event coordination

Vendor management

Client relationships

Onsite execution

Trade shows

Communication

Time management

Problem solving

Tools

Google Workspace

CRM systems

Job description

Job Description

Job Summary

We are seeking an experienced and well-connected Event Coordinator to join our team. This role is responsible for overseeing all events held within our venue, from initial planning through onsite execution, while also driving new business through an established network of clients, local vendors, and community connections.

Key Responsibilities

• Serve as the primary point of contact and onsite coordinator for all events hosted at the venue, ensuring smooth setup, execution, and breakdown
• Leverage existing relationships with clients, local businesses, and vendors to generate bookings and build long-term partnerships
• Represent the venue at local trade shows, networking events, and community functions to market available event space and generate new leads
• Coordinate with vendors (catering, AV, decor, rentals, etc.) to ensure all event requirements are met
• Manage event timelines, logistics, and onsite staff to ensure each event runs seamlessly
• Serve as the main point of contact for clients throughout the planning process and during the event itself
• Troubleshoot and resolve any onsite issues quickly and professionally
• Maintain and grow a network of preferred vendors and community business contacts
• Track event details, client communications, and vendor agreements to ensure accuracy and follow-through
• Manage all contracts for the venue spaces

Qualifications

• Prior experience in event coordination, venue management, or a related hospitality/marketing role
• Established relationships with local vendors and businesses strongly preferred
• Comfortable representing the venue at trade shows and networking events
• Strong organizational skills with the ability to manage multiple events and priorities simultaneously
• Excellent communication and client-service skills
• Ability to work flexible hours, including evenings and weekends, and be physically present onsite for all venue events
• Problem-solving mindset with the ability to adapt quickly during live events
• Experience with scheduling formats and Google Business Applications.

Work Environment

This is an onsite role requiring regular attendance at events held within the venue, as well as periodic travel to local trade shows and vendor/client meetings.

Company Description

Field Advantage, headquartered in Kingsport, Tennessee, is a premier national IT field services company with over 19 years of proven expertise. We deliver 24-hour on-site technology services across all 50 US states and Canada, specializing in IT deployments, site surveys, and field maintenance. Our tailored solutions serve the retail, entertainment, petroleum, and electric vehicle industries, empowering businesses to thrive in a rapidly evolving technological landscape. With a robust network of over 2,000 technicians, we ensure coverage in every market, providing reliable and efficient support. Field Advantage champions innovation, diversity, and includ