Event Data & Software Coordinator (Part-Time)

Utah State University; Logan (UT); On-site; USD 17,000 - 22,000; Part time

Job summary

Utah State University is seeking an Event Data and Software Assistant to support campus events, maintain the SwitchBase database, and assist with software adoption across venues. As part of the Venue Services Office Assistants team, you will perform data entry, provide onsite support, and help train users while keeping operations running smoothly.

This is a part-time student position with flexible in-office hours (roughly 20–25 hours per week during the school year) and occasional elevated

Qualifications

• Current USU student or eligible campus employee.
• Experience with digital tools, databases, or online platforms.
• Demonstrated ability to quickly learn and adapt to new software systems and processes.
• Proficiency with Microsoft Office Suite, especially Microsoft Excel and Microsoft Outlook.

Responsibilities

• Regularly work in and update the Venue Services event database software, currently SwitchBase, under established processes and procedures.
• Assist with the Phase II implementation of SwitchBase across Office of Events venues by supporting data entry, system updates, quality checks, and other implementation tasks as directed.
• Provide onsite event support using SwitchBase, including monitoring event activity, documenting issues, and assisting with the tracking of operational requests as needed.
• Assist with developing and providing training materials and training sessions for users across campus.
• Support communication and relationship-building with third-party contacts and USU service partners.
• Assist in managing lost & found inventory and maintaining accurate records.
• Follow up with work orders and communicate updates as needed.
• Assist other Office Assistants with estimate and billing responsibilities as needed.
• Work evening, weekend, and holiday hours as needed

Skills

Digital tools

Databases

Microsoft Excel

Microsoft Outlook

Microsoft Office Suite

Adaptability

Tools

SwitchBase

CourseDog

Job description

Utah State University is seeking an Event Data and Software Assistant to support campus events, maintain the SwitchBase database, and assist with software adoption across venues. As part of the Venue Services Office Assistants team, you will perform data entry, provide onsite support, and help train users while keeping operations running smoothly.

This is a part-time student position with flexible in-office hours (roughly 20–25 hours per week during the school year) and occasional elevated