Event Coordinator - Hybrid/On-Site Meetings

CNA Corporation; Arlington (VA); Hybrid; USD 48,000 - 60,000; Full time

Job summary

CNA Corporation is seeking an Event Coordinator to join the Facilities and Office Services division. The role involves planning, coordinating, and executing meetings, conferences, seminars, and special events at CNA’s headquarters and off-site venues as needed.

Key responsibilities include coordinating day-to-day events, assisting with room bookings, managing catering and A/V requirements, and liaising with vendors.

Qualifications

• Education: High School diploma or equivalent. Some college preferred.
• Experience: Minimum of 3 years relevant experience in hospitality, conference support, event coordination or related function.
• Skills: Proficient in Microsoft Office and Windows. Strong interpersonal and organizational skills. Ability to prioritize workload. Detail and results oriented. Strong customer service focus. Ability to work under pressure.

Responsibilities

• Schedule and coordinate day-to-day meetings, conferences, seminars, and other events at CNA’s headquarters conference center and other meeting rooms as assigned.
• Assist end users with room reservations and ensure all meeting details are documented and addressed including supplies and materials, meals/refreshments, A/V requirements, room setup, attendance list, security requirements, and other meeting needs.
• Coordinate with vendors to order and receive supplies and services and reconcile invoices for approval and payment; resolve catering/billing issues and ensure accounts are current.
• Maintain the conference center and meeting rooms, ensuring cleanliness and proper functioning; report maintenance issues.
• Use corporate event/conference scheduling software and assist end users with its use as necessary.
• Perform other duties as assigned.

Skills

Interpersonal skills

Organizational skills

Prioritization

Attention to detail

Customer service

Working under pressure

Education

High School diploma or equivalent

Some college preferred

Tools

Microsoft Office

Windows

Job description

CNA Corporation is seeking an Event Coordinator to join the Facilities and Office Services division. The role involves planning, coordinating, and executing meetings, conferences, seminars, and special events at CNA’s headquarters and off-site venues as needed.

Key responsibilities include coordinating day-to-day events, assisting with room bookings, managing catering and A/V requirements, and liaising with vendors.