Event Coordinator

J & J Staffing Resources; Princeton (NJ); On-site; Full time

Job summary

A leading company is seeking an Events Coordinator to provide administrative, payroll, and purchasing support for multiple departments at Princeton University. This full-time, on-site position involves managing timesheets, event coordination, and vendor relations. Ideal candidates will have at least 3 years of relevant experience and strong communication skills.

Benefits

Medical insurance

Vision insurance

Qualifications

• Minimum of 3 years’ experience in administrative, payroll, and event support roles required.
• Valid Driver’s License required.

Responsibilities

• Review and confirm timesheets for approximately 250 biweekly employees.
• Support event coordination and serve as primary contact for event requests.

Skills

Communication

Customer Service

Relationship Building

Prioritization

Tools

MS Office Suite

Concur

Maximo

PeopleSoft

Job description

Direct message the job poster from J & J Staffing Resources

Recruiter | Connecting Top Talent with Exceptional Opportunities

Our client, Princeton University, is seeking an Events Coordinator. The Events Coordinator will provide administrative, payroll, and purchasing support for multiple departments.

This is a full-time, on-site, temporary position to cover a maternity leave.

Schedule: Monday through Friday, 8:30am-4:30pm.

Responsibilities:

• Review, correct, and confirm timesheets for approximately 250 biweekly employees entered into PeopleSoft and Time Absence Management, making adjustments as needed.
• Assist employees with general inquiries about pay. Serve as the primary liaison between the department and payroll regarding paycheck issues.
• Support all facets of event coordination between trade staff and campus constituents. Serve as the primary contact for student and small-scale event support requests.
• Create and assign trade shop work orders. Coordinate permitting, inspections, vendor timelines, venue availability, and layout.
• Provide detailed event costs to campus clients. Prepare labor and material costs for monthly billing. Track recurring spring and fall events proactively.
• Create, submit, and track purchase requisitions for equipment and materials.
• Collaborate with vendors and staff to ensure timely payments and resolve discrepancies.
• Support the department safety team administratively and advisorially.
• Schedule team meetings, track attendance for compliance, and maintain certification files for state-regulated vessels. Address violations promptly.
• Assist with uniform ordering, file maintenance, inventory management, and other administrative tasks as assigned.

Qualifications:

• Minimum of 3 years’ experience in administrative, payroll, and event support roles required.
• 3 years’ purchasing experience preferred.
• Proficiency in MS Office Suite required.
• Proficiency in Concur, Maximo, and PeopleSoft preferred.
• Valid Driver’s License required.
• Strong relationship-building skills with colleagues, volunteers, and partners.
• Ability to work independently and collaboratively in a fast-paced environment.
• Effective prioritization skills to manage multiple requests and deadlines.
• Excellent interpersonal, customer service, and communication skills.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative
• Industry: Higher Education

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Inferred Benefits

Medical insurance

Vision insurance

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Location options include Monmouth County, NJ ($23.00-$30.00) and New Jersey, United States ($23.00-$30.00).