Meeting & Events Coordinator

Copart; Dallas (TX); On-site; Full time

Job summary

Join a leading company as a Meeting & Events Coordinator in Dallas, where you'll support the Meetings & Events team in organizing and executing events. This role involves managing logistics, maintaining records, and ensuring successful event execution. The ideal candidate will have strong organizational skills and a proactive approach, thriving in a fast-paced environment.

Benefits

Medical/Dental/Vision

401k plus a company match

Employee Stock Purchase Plan

Employee Assistance Program

Vacation & Sick Pay

Paid Company Holidays

Life and AD&D Insurance

Discounts

Qualifications

• Minimum of 2 years of experience in event coordination.
• Proficiency in Microsoft Office tools.

Responsibilities

• Manage team calendars and office supplies.
• Coordinate logistics for meetings and events.
• Maintain accurate records of event expenditures.

Skills

Organization

Communication

Time Management

Research

Education

High School Diploma or GED

College Degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

Job description

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Copart, Inc., a technology leader and the premier online vehicle auction platform globally, with over 200 facilities located across the world, links vehicle sellers to more than 750,000 buyers in over 190 countries. We believe in providing an unmatched experience, driven by our people, processes, and technology.

Events Team Coordinator

Full-Time | Pay Range: $23 – $25/hour

About The Role

Copart is seeking a proactive and detail-oriented Events Team Coordinator to support our Meetings & Events team. The ideal candidate is a “take-charge” professional who can manage administrative tasks and provide hands-on support for meetings and events of all sizes. This role requires strong organizational skills, a customer-focused attitude, and the ability to build relationships with both internal and external stakeholders. While primarily office-based, occasional evening and weekend work and minimal travel are required to support larger events.

Key Responsibilities

You will be responsible for handling a variety of administrative and logistical duties, including but not limited to:

• Managing team calendars and office supplies
• Maintaining accurate records of all event expenditures and ensuring timely vendor payments
• Reconciling monthly purchasing card (p-card) statements
• Researching and recommending event venues and promotional products
• Coordinating logistics for meetings at the company-owned ranch, including:
• Menu planning
• Activity scheduling
• Room setup
• AV requirements
• Communicating with internal teams
• Ordering and tracking event-related shipments
• Sorting and distributing promotional items (swag)
• Creating and monitoring online event registration portals
• Assisting with menu selection and managing attendee lists
• Using mail merge to send hotel confirmations and create name badges and labels
• Printing and assembling event materials such as name badges
• Reviewing hotel Banquet Event Orders (BEOs) for accuracy

Qualifications

• High School Diploma or GED required; college degree preferred
• Minimum of 2 years of experience in event coordination
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint
• Strong internet research skills
• Excellent organization, time management, and prioritization skills
• Ability to thrive in a fast-paced environment
• Willingness to work evenings, weekends, and travel occasionally (a few times per year)
• Energetic, self-starter approach to event planning and execution
• Strong communication skills, both written and verbal

Benefits Summary

• Medical/Dental/Vision
• 401k plus a company match
• ESPP- Employee Stock Purchase Plan
• EAP- Employee Assistance Program (no cost to you)
• Vacation & Sick Pay
• Paid Company Holidays
• Life and AD&D Insurance
• Discounts

Our Commitment

At Copart, we are focused on harnessing the power of diversity, inclusion, and collaboration. We believe diverse perspectives foster innovation and help us grow. We are dedicated to creating a workplace where everyone feels valued, included, and inspired to contribute.