Event Coordinator

MTK Resources; New York (NY); On-site; Full time

Job summary

A leading company in higher education is seeking an Events Coordinator to manage event requests and support the events team. The role involves tracking events, managing schedules, and providing excellent customer service. Ideal candidates will have strong organizational skills and experience in marketing and event management. This is a temporary position with the potential for hire, requiring flexibility in working hours.

Benefits

Medical Insurance

Vision Insurance

401(k)

Qualifications

• Two years of experience in marketing and event/conference management.
• Ability to work in a high volume/high energy environment.
• Available to work flexible hours including weekends/evenings.

Responsibilities

• Manage incoming requests for internal and external events.
• Prepare and distribute the weekly upcoming events report.
• Support events team in troubleshooting during events.

Skills

Time Management

Organizational Skills

Interpersonal Skills

Customer Service

Attention to Detail

Communication

Education

Associate Degree

Bachelor's Degree

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

This range is provided by MTK Resources. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$28.00/hr - $33.00/hr

Direct message the job poster from MTK Resources

Immediate Temp need with the potential for Temp to Hire. Onsite Monday through Friday with additional scheduling accommodations for Events.

The Events Coordinator is responsible for tracking incoming event requests for internal and external events and managing the event management system. They will also coordinate small internal events, including reserving in Resource Scheduler and creating diagrams. The Coordinator will assist the Events Manager, Senior Events Managers, Associate Director, and the Executive Director with large scale events as needed

Responsibilities:

Event tracking and scheduling:

• Manages incoming requests for both internal and external events. As part of this, creates and manages tracking sheet of all internal event requests submitted through EMS (event management system).
• Manages and updates team staffing calendar.
• Manages the company wide event scheduling program, Resource Scheduler (RS).
• Prepares and distributes the weekly upcoming events report. This report includes events on the calendar for the next two weeks and is distributed to the events team. It is used to update the senior staff.
• Manages materials for weekly inter-departmental events meeting, including diagrams and maintenance/security requests.
• Reviews and manages the Faculty Engagement calendar with the Vice President of Institutional Partnerships and the Event Manager.

Event support and reception:

• Frontline contact for incoming phone calls/walk-ins.
• Manages assigned internal clients.
• Supports events team in troubleshooting during events.
• Performs daily checks of room setup for day's events.
• Once a week, sends out feedback survey to clients who hosted events in week prior.
• Reviews surveys and provides monthly report on survey results to Executive Director of Event Management and Programming, Vice President of Institutional Partnerships, and CFO. Flags any critical issues earlier in month as needed.

Requirements:

• Associate Degree (Bachelor's Degree preferred), with two years of experience working in marketing and event/conference management.
• Excellent time management and organizational skills.
• Ability to work independently and as cross-functional team player.
• Ability to work in a high volume /high energy environment.
• Excellent interpersonal and customer service skills with a positive, solution-oriented attitude.
• Excellent verbal and written communications skills.
• Possess a strong attention to detail.
• Ability to execute tasks in a thorough, accurate, and timely fashion while managing multiple priorities.
• Advanced knowledge of Microsoft Excel application to produce reports and charts; proficiency in Microsoft
• Word and PowerPoint, and proven ability to master proprietary computer-based applications and systems.
• Available to regularly work flexible hours including weekends/evening

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Temporary

Job function

• Job function

  Marketing and Public Relations

• Industries

  Higher Education

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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