Event Coordinator | Full-Time | Miami Beach Convention Center

Oak View Group; Miami Beach (FL); On-site; Full time

Job summary

A leading company in event management is seeking an Event Coordinator for the Miami Beach Convention Center. This role involves overseeing administrative tasks, coordinating events, and ensuring successful execution of events with up to 500 attendees. The ideal candidate will have strong organizational and communication skills, with a preference for bilingual candidates. Full-time benefits include health insurance and a 401(k) plan.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) Savings Plan

401(k) Matching

Paid Time Off

Qualifications

• 2-3 years experience in events coordination or support.
• Working knowledge of venue management principles.

Responsibilities

• Oversee administrative functions for events up to 500 attendees.
• Plan and develop event resumes and logistics.

Skills

Detail Oriented

Organizational Skills

Communication

Bilingual English/Spanish

Education

High School Diploma

Some College Work in Business or Hospitality

Tools

Microsoft Office Suite

Adobe

Momentus

Job description

Overview

The Event Coordinator for the Miami Beach Convention Center & City Center Campus (Pride Park, Collins Canal Park, Rum Room, and Venu) is responsible for overseeing administrative functions for the Events Services Department. The Event Coordinator is mainly to provide administrative support for the Event Management, Event Operations, & Technical Operations. This position is responsible for overseeing small events up to 500 attendees and act as the primary contact in coordinating City of Miami Beach sponsored events, and campus event needs with venue staff, to ensure pre-planning, show days, and move-out are executed.

This role pays an hourly rate of $23.00-$25.00.

Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays).

This position will remain open until August 8, 2025.

Responsibilities

• Perform various administrative functions such as preparation of Event Services Database to include Event Management, Event Operations and Technical operations documentation.
• Organization of Event Files, Momentus Event Database, Purchase Orders, Maintaining Standard Operating Procedures; prepare and distribute Weekly Production Reports; attend weekly Event Services Department Meetings; maintain Department folders with all historical and current information.
• Serve as the Event Coordinator for internal special events and City of Miami Beach sponsored events.
• Consult with clients to determine objectives and requirements for 500 attendee or less events.
• Meet with clients, partners, and vendors to plan scope and format of events, to establish event procedures and progress.
• Plan and develop event resumes, pre-con agendas, post-event reports for services according to client requirements.
• Create event resume detailing specifics of events logistics and distribute to all appropriate departments also notifying Senior Staff when events will affect them directly.
• Maintain comprehensive database of client information and all active vendors.
• Coordinates services for events, such as set-up, catering, audio visual, telecommunications, union labor, signage, transportation, event security, etc.
• Other duties and responsibilities as assigned.
• This position does not have any direct reports.
• Carries out supervisory responsibilities in accordance with OVG’s policies and applicable laws.

Qualifications

Education and Experience:

• High School Diploma or equivalent; some college work in business or hospitality preferred.
• Two to three years of experience with events coordination or events support.
• Working knowledge of the principles of venue management, services and equipment for a similar facility.

Skills and Abilities:

• Exceptionally detail oriented; able to prioritize work; handle multiple projects at a given time with follow through to completion.
• Excellent written, verbal, and organizational skills; communicates well within department and other departments as needed.
• Ability to occasionally work nights, weekends and holidays as needed based on the Event Services Department.
• Main liason within the Event Services Department to maintain Momentus database.
• Bi-lingual English/ Spanish highly preferred.

Computer and Technology Skills:

• Demonstrated proficiency with Microsoft Office Suite (MS Word, MS Excel, MS PowerPoint and MS SharePoint and MS Outlook), Adobe and be familiar with a variety of office equipment.
• Knowledge of Momentus preferred.

Certificates, Licenses and Registrations:

• No certifications are required.