Event Coordinator

Guardian Life; New York (NY); On-site; USD 57,000 - 87,000; Full time

Job summary

A leading company is seeking an Event Coordinator to support event planning and execution. This role involves multitasking in a fast-paced environment, providing administrative support, and liaising with vendors. Candidates should have strong communication skills, organizational abilities, and a bachelor's degree. The position requires up to 25% travel and offers a competitive salary.

Qualifications

• Minimum of 1-year general business or event planning experience.

Responsibilities

• Assist with all areas of onsite event planning.
• Provide onsite backup and support with frequent travel.
• Propose new ideas to improve event planning processes.

Skills

Communication

Organization

Problem Solving

Time Management

Education

Bachelor's Degree

Tools

Microsoft Office

Job description

The Event Coordinator will report to the Head of Meeting & Experiences and support all aspects of planning and execution for events. They will also assist with administrative tasks, processes, and procedures.

You will:

1. Learn and assist with all areas of onsite event planning, including food and beverage arrangements, rooming lists, and registration desk setup/ break-down.
2. Demonstrate the ability to multi-task programs and projects in a fast-paced environment with short timeframes.
3. Provide onsite backup and support, with frequent travel (up to 25%).
4. Propose new ideas to improve the event planning and implementation process.
5. Provide general administrative support within the meetings & experiences team.

You have:

1. Strong written and verbal communication skills.
2. Exemplary organization and time management skills.
3. Strong attention to detail and problem-solving skills.
4. A proactive, organized, innovative, and forward-thinking mindset.
5. A focus on being output-driven.
6. A passion for learning about project management tools and participating in cross-functional project teams.
7. Motivation to grow and develop within the team.
8. Ability to liaise with external vendors related to conferences (e.g., printers, travel agencies).
9. Knowledge of or ability to learn registration and app software for events.
10. A minimum of 1-year general business or event planning experience.
11. Proficiency in Microsoft Office (Excel, PowerPoint, Word).
12. A bachelor’s degree.

Travel:

• Preferred candidates will be tied to a HUB office in Hudson Yards, NYC, or Holmdel NJ.
• This role requires up to 25% travel.

Salary Range:

$57,810.00 - $86,715.00

The salary reflects a good faith estimate of base pay for the primary location. Final salary will depend on education, experience, knowledge, and abilities. The role may also be eligible for incentives.