Event Coordinator

Belmont University; Nashville (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

Belmont University in Nashville is seeking an Event Coordinator to support the Office of Strategic Venues & Event Services. You will coordinate events, manage client relationships, and help prepare contracts and billing information.

This role requires 1 year of event experience, strong teamwork, and proficiency with Microsoft Office. The position includes supervising student workers and coordinating on-site staffing for campus events.

Qualifications

• Experience coordinating events and managing client relationships.
• Ability to prepare contracts and manage event data and schedules.
• Proficiency with MS Office and basic databases.
• Strong teamwork and staff supervision capabilities.

Responsibilities

• Advance events, obtain details, and coordinate with OSVES staff and campus partners.
• Prepare and secure event contracts and certificates of insurance.
• Coordinate on-site staffing including ushers, managers, and security.
• Maintain client accounts and billing information; verify vendor invoices.
• Build relationships with campus partners and supervise student workers.
• Assist in development and distribution of coordination materials.
• Perform other duties as assigned.

Skills

Event coordination

Client management

Staff supervision

Budgeting

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office

Job description

We are now accepting applications for a qualified Event Coordinator at Belmont University.

Employment Type

Staff

Internal Job Category

Non-Exempt (Staff)
Full-Time

Department

Strategic Venues & Event Svcs

Hours

37.5

Primary Duties and Responsibilities

The Event Coordinator is responsible for coordinating events and managing clientele as assigned by leadershipwithin the Office of Strategic Venues & Event Services (OSVES). This position will help facilitate theefficient operation of the Event Services team by supporting event needs associated with internal andexternal clients through the coordination, preparation and maintenance of contracts, data andschedules.

• Advance events and procure applicable event details, conduct facility walk-throughs withclients as needed, and communicate event needs to OSVES staff and University campuspartners.
• Prepare event estimates and contracts for clients. Secure event contracts, certificates ofinsurance, and the like with clients as needed.
• Coordinate and schedule Front of the House staffing for events on campus including butnot limited to: house managers, ushers, vendor ushers, emergency medical services,security, and housekeeping. Serve as manager on duty for events as assigned.
• Manage and maintain client account and database. Manage and maintain accurate billinginformation for each event and assist with vendor invoice verification. Coordinate withFinancial Operations team to ensure client invoices are received and paid.
• Maintain healthy and productive relationships with campus partners who regularly facilitateevents within OSVES venues and/or need OSVES services. Maintain healthy andproductive relationships with campus partners who regularly facilitate events.
• Hire and supervise student workers and assist in training development.
• Assist in the development and distribution of materials relative to coordination, execution,sales, or operations as needed.
• Other duties as assigned.

Required Qualifications

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

• Form diverse leaders of character;
• Equip people to solve the world’s complex problems through teaching, research and service;
• And be radical champions for helping people and communities flourish.

• Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
• An ability to work effectively with a wide range of constituencies in a diverse community.
• An ability to use Microsoft Office (Excel, PowerPoint, Word) and basic databases and software.
• An ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.
• Interprets and seeks information, uses independent reasoning to diagnose the root cause of situations or issues, identifies solutions and thinks beyond what is typical or customary. Uses information to determine benefits and impact in making decision and/or recommendations.
• An ability to coordinate and administer programs/project activities and protocols. Ability to manage resources, monitor activities, and assess risks and quality issues associated with the program/project.

Required Education

An associate's degree is required. A bachelor's degree is preferred.

Required Experience

One year of event experience is required. One to three years of event experience is preferred.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Belmont University is a Christ-centered community. The University faculty, administration, and staff uphold Jesus as the Christ and as the measure for all things. As a community seeking to uphold Christian standards of morality, ethics, and conduct, Belmont University holds high expectations of each person who chooses to join the community. In compliance with federal law, including provisions of Title IX of the Education Amendments of 1972, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act and Section 504 of the Rehabilitation Act of 1973/the Americans with Disabilities Act, Belmont University does not discriminate on the basis of race, sex, color, national or ethnic origin, age, disability, military service, or sexual orientation in its administration of education policies, programs or activities; its admissions policies; or employment. Consistent with applicable civil rights law, the University primarily hires employees of the Christian faith who are committed to support the mission of the University. The University has appointed the Chief Human Resources Officer/Deputy Title IX Coordinator to serve as coordinator of non-discrimination compliance for staff and faculty. The Director of Institutional Equity and Compliance and Title IX Coordinator serves as coordinator of compliance for Title IX (sex discrimination) issues and questions for students. Click here to learn more.

*In accordance with accrediting standards for its professional education programs in law and medicine, the University does not apply religious criteria in hiring employees within those programs. All employees hired by the University, regardless of religious faith, shall be committed to Belmont’s Christ-centered, student-focused mission.

Belmont's Office of Human Resources will conduct ongoing evaluations of the means by which candidates for employment are sought, to the end that the pool of candidates will include qualified women, minorities, veteransand disabled individuals. Belmont University is an equal opportunity employer under all applicable civil rights laws.