Program Coordinator

Belmont University; United States; On-site; USD 42,000 - 64,000; Full time

Job summary

Belmont University is seeking a qualified Program Coordinator for Community Education. This full-time, 37.5-hour/week position handles planning, marketing, and supervision of programs and events under the College of Art, reporting to the Director of Community Education.

Responsibilities include coordinating adult and youth programs, marketing, participant communications, inventory, and vendor/contracts preparation. Some evenings and weekends may be required.

Qualifications

• Bachelor's degree in education, art, business, or related field.
• 3 years experience in art education, arts administration, or a general office/administrative role.
• Organized, self-motivated, detail and customer-service oriented.
• Ability to work independently and manage multiple projects simultaneously.
• Proficiency using Microsoft Office programs; Adobe Creative Suite experience is a plus.
• Successful completion of a criminal background check.
• Experience working with diverse populations and age-groups in an educational setting.

Responsibilities

• Assist with planning, implementation, supervision, and evaluation of the Adult Community Education program, summer youth programs, corporate programs, and outreach events as needed.
• Assist with marketing including program newsletters, event listing updates and other marketing tasks as assigned. Manage social media accounts.
• Answer phone calls and emails from program participants to assist with program registrations, payments, and refunds.
• Maintain, order, organize and keep inventory of program supplies.
• Prepare supplies, equipment and classrooms for classes, workshops and demonstrations.
• Help prepare teaching artist contracts, course rosters, and program syllabi prior to programs.
• Maintain databases of participants, mailing lists, teaching artist rosters, and community partner organizations.
• Help ensure compliance of all procedures and policies regarding youth programming.
• Help hire, train, supervise part-time employees, student-workers, and volunteers.
• Work with the Director of Community Education to prepare reports on program outcomes for donors and program stakeholders.
• Other duties as assigned.

Skills

Microsoft Office

Adobe Creative Suite

Organized

Customer service

Self-motivated

Independent work

Education

Bachelor's degree in education, art, business, or related field

3 years experience in art education, arts administration, or a general office/administrative role

Job description

We are now accepting applications for a qualified Program Coordinator at Belmont University.

Employment Type

Staff

Internal Job Category

Exempt (Staff)
Full-Time

Department

College of Art

Hours

37.5

Primary Duties and Responsibilities

The Program Coordinator of Community Education is a full-time position requiring 37.5 hours/week, Monday through Friday, with some evenings and weekends required. This position reports to the Director of Community Education. The Program Coordinator is responsible for assisting the Director of Community Education with the planning, marketing, implementation, supervision and evaluation of all Community Education programs and events.

*Anticipated start date is Monday, January 4th, 2027

• Assist with planning, implementation, supervision, and evaluation of the Adult Community Education program, summer youth programs, corporate programs, and outreach events as needed.
• Assist with marketing including program newsletters, event listing updates and other marketing tasks as assigned.
  Manage social media accounts.
• Answer phone calls and emails from program participants to assist with program registrations, payments, and refunds.
• Maintain, order, organize and keep inventory of program supplies.
• Prepare supplies, equipment and classrooms for classes, workshops and demonstrations.
• Help prepare teaching artist contracts, course rosters, and program syllabi prior to programs.
• Maintain databases of participants, mailing lists, teaching artist rosters, and community partner organizations.
• Help ensure compliance of all procedures and policies regarding youth programming.
• Help hire, train, supervise part-time employees, student-workers, and volunteers.
• Work with the Director of Community Education to prepare reports on program outcomes for donors and program stakeholders.
• Other duties as assigned.

Required Qualifications

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

• Form diverse leaders of character;
• Equip people to solve the world's complex problems through teaching, research and service;
• And be radical champions for helping people and communities flourish.

• Bachelor's degree in education, art, business, or related field.
• 3 years experience in art education, arts administration, or a general office/administrative role.
• Organized, self-motivated, detail and customer-service oriented.
• Ability to work independently and manage multiple projects simultaneously.
• Proficiency using Microsoft Office programs; Adobe Creative Suite experience is a plus.
• Successful completion of a criminal background check.
• Experience working with diverse populations and age-groups in an educational setting.

Required Education

Bachelor's degree in education, art, business, or related field.

Required Experience

Preferred: 3 years experience in art education, arts administration, or a general office/administrative role.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Belmont University is a Christ-centered community. The University faculty, administration, and staff uphold Jesus as the Christ and as the measure for all things. As a community seeking to uphold Christian standards of morality, ethics, and conduct, Belmont University holds high expectations of each person who chooses to join the community. In compliance with federal law, including provisions of Title IX of the Education Amendments of 1972, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act and Section 504 of the Rehabilitation Act of 1973/the Americans with Disabilities Act, Belmont University does not discriminate on the basis of race, sex, color, national or ethnic origin, age, disability, military service, or sexual orientation in its administration of education policies, programs or activities; its admissions policies; or employment. Consistent with applicable civil rights law, the University primarily hires employees of the Christian faith who are committed to support the mission of the University. The University has appointed the Chief Human Resources Officer/Deputy Title IX Coordinator to serve as coordinator of non-discrimination compliance for staff and faculty. The Director of Institutional Equity and Compliance and Title IX Coordinator serves as coordinator of compliance for Title IX (sex discrimination) issues and questions for students.

*In accordance with accrediting standards for its professional education programs in law and medicine, the University does not apply religious criteria in hiring employees within those programs. All employees hired by the University, regardless of religious faith, shall be committed to Belmont's Christ-centered, student-focused mission.

Belmont's Office of Human Resources will conduct ongoing evaluations of the means by which candidates for employment are sought, to the end that the pool of candidates will include qualified women, minorities, veteransand disabled individuals. Belmont University is an equal opportunity employer under all applicable civil rights laws.