Associate Director of Event Management

Belmont University; Northern (KY); Hybrid; USD 95,000 - 125,000; Full time

Job summary

Belmont University seeks an Associate Director for Event Management to lead the Office of Strategic Venues and Event Services. You will oversee Event Management teams, align with the Senior Director, and drive execution of internal, external, and brand-building events across campus.

The role requires 4–6 years of related experience (7–9 preferred), strong customer service, and collaboration with campus partners. A bachelor's degree is required.

Qualifications

• Bachelor's degree required; degree in Event Management, Hospitality, or Business preferred.
• 4–6 years of related experience required; 7–9 years preferred.
• Background check required by the University.
• Certified Venue Planner or Certified Event Planner credential preferred (if applicable).

Responsibilities

• Oversee Event Management team and provide strategic/relational leadership to ensure successful event execution.
• Develop and maintain productive relationships with campus partners and external clients.
• Collaborate with area teams to manage shared services resources and budget oversight.
• Verify and process vendor and client invoices; approve significant estimates in partnership with Finance.
• Advance events from management and safety perspectives; advise OSVES partners on feasibility.
• Develop student worker programs and partnerships to build staffing pipelines for OSVES.
• Develop and implement standard operating procedures and training for Event Management operations.

Skills

Leadership

Customer service

Communication

Strategic planning

Relationship building

People management

Education

Bachelor's degree

Event Management / Hospitality / Business preferred

Job description

Employment Type

Staff

Internal Job Category

Exempt (Staff)
Full-Time

Department

Strategic Venues & Event Svcs

Hours

37.5

Primary Duties and Responsibilities

The Associate Director for Event Management is responsible for the operational and strategic leadership of all Event Management teams housed within the Office of Strategic Venues and Event Services (OSVES) at Belmont University, and must be a reliable source of vision, leadership, and encouragement. This position is charged with overseeing personnel and opportunities that support the management and execution of internal, external, and brand-building high-influence events at the University. Working from the vision and priorities set forth by the aspirational aim, the position will work closely with the Senior Director of Hospitality & Events Management to achieve operational goals for the division, some of which support revenue driven initiatives. As a key member of the OSVES team and under the leadership of the Senior Director of Hospitality & Events Management, this position will work collaboratively with all strategic University venues and broadly across campus to help accomplish key divisional goals.

• Oversee Event Management team(s) - including strategic and relational leadership - to fostergrowth, address performance issues as needed, and encourage equitable scheduling inorder to ensure successful event execution in Strategic Venues and University spaces. Understand and respond to capacity constraints with a solutions-driven mindset. Collaboratewith area supervisors to oversee performance management and hiring/termination ofemployees in partnership with the Senior Director.
• Develop and maintain healthy, productive relationships with campus partners and externalclients who desire to regularly facilitate events within OSVES venues and/or need OSVESservices. Develop and maintain healthy, productive relationships with campus partnerswho help facilitate events.
• Collaborate with all area teams; manage shared services resource capacity anddeployment across campus. Recommend event space improvements and upgrades asneeded to ensure the operational health of campus venues, and ensure preventativemaintenance and inventory management by way of team oversight.
• Ensure the verification and processing of vendor and client invoices by way of EventManagement team oversight. Approve client estimates of significant amount orimportance. Collaborate with the Financial Operations team to ensure successful fiscalmanagement of Event Services budgets and resources pertaining to event managementas needed.
• Advance events from an event management perspective as needed. Provide insight toOSVES partners and clients regarding the feasibility of event requests from an eventmanagement and safety perspective.
• Ensure proper management of student worker and part-time teams serving in eventmanagement related roles. Develop innovative student development and partnershipopportunities to support the development and maintenance of an educational and staffingpipeline for OSVES. Foster strategic partnerships with student leadership incubators, Belmont colleges, and external partner vendors to assist in the development of studentworker opportunities.
• Develop and implement standard operating procedures and associated training toenhance Event Management operations and equip personnel.
• Other duties as assigned.

Required Qualifications

Belmont University seeks to attract and retain highly qualified faculty and staff who will support our mission and vision. As a Christ-centered and student-focused community, we aim to:

• Form diverse leaders of character;
• Equip people to solve the world’s complex problems through teaching, research and service;
• And be radical champions for helping people and communities flourish.

• Ability to identify issues, obtain relevant information, relate and compare data from different sources, and identify alternative solutions.
• Ability to interpret and seek information, use independent reasoning to diagnose the root cause of situations or issues, identify solutions and think beyond what is typical or customary.
• Demonstrate exceptional customer service skills through written and verbal communcation.
• Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
• Ability to work effectively with a wide range of constituencies in a diverse community.

Required Education

A bachelor's degree is required. A degree in Event Management, Hospitality, or Business is preferred.

Required Experience

4-6 years of related experience is required; 7-9 years of related experience is preferred. Certified Venue Planner or Certified Event Planner credential preferred.

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Belmont University is a Christ-centered community. The University faculty, administration, and staff uphold Jesus as the Christ and as the measure for all things. As a community seeking to uphold Christian standards of morality, ethics, and conduct, Belmont University holds high expectations of each person who chooses to join the community. In compliance with federal law, including provisions of Title IX of the Education Amendments of 1972, Titles VI and VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act and Section 504 of the Rehabilitation Act of 1973/the Americans with Disabilities Act, Belmont University does not discriminate on the basis of race, sex, color, national or ethnic origin, age, disability, military service, or sexual orientation in its administration of education policies, programs or activities; its admissions policies; or employment. Consistent with applicable civil rights law, the University primarily hires employees of the Christian faith who are committed to support the mission of the University. The University has appointed the Chief Human Resources Officer/Deputy Title IX Coordinator to serve as coordinator of non-discrimination compliance for staff and faculty. The Director of Institutional Equity and Compliance and Title IX Coordinator serves as coordinator of compliance for Title IX (sex discrimination) issues and questions for students. *In accordance with accrediting standards for its professional education programs in law and medicine, the University does not apply religious criteria in hiring employees within those programs. All employees hired by the University, regardless of religious faith, shall be committed to Belmont’s Christ-centered, student-focused mission.

Belmont's Office of Human Resources will conduct ongoing evaluations of the means by which candidates for employment are sought, to the end that the pool of candidates will include qualified women, minorities, veteransand disabled individuals. Belmont University is an equal opportunity employer under all applicable civil rights laws.