Event Coordinator

Barton & Gray Mariners Club; Boston (MA); On-site; USD 55,000 - 76,000; Full time

Job summary

Barton & Gray Mariners Club in Boston seeks a dynamic Maritime and Events Hospitality Coordinator to join the Business Development Team. Reporting to the Senior Events Manager, you will assist with event planning, logistics, and partnership initiatives across the full event lifecycle from concept to post-event analysis, while supporting infrastructure and housing operations.

You will coordinate scheduling, vendor relations, attendee communications, and on-site hospitality at Corporate and Member

Qualifications

• Strong verbal, written and interpersonal communication skills.
• Excellent organizational abilities with multitasking in a fast-paced environment.
• 3–5 years of experience in hospitality, events or marketing; interest in event planning.
• Understanding of luxury brands and market trends.
• Passion for yachting, luxury experiences and hospitality.
• Experience or interest in event planning and execution.

Responsibilities

• Assist with all aspects of event planning including scheduling, logistics, vendor coordination, swag ordering, collateral shipping, transportation, accommodations, invitations, RSVP tracking and registration.
• Coordinate staffing, contracts, swag, shipping, transportation, and post-event recaps.
• Support creation of communications to promote events and partnerships.
• Collaborate with the marketing team on PR initiatives to enhance brand visibility.
• Represent the company professionally at events, providing hospitality and clear communication.

Skills

Communication skills

Organizational skills

Event planning

Luxury branding knowledge

Yachting hospitality passion

Hospitality/marketing experience

Job description

We are seeking a dynamic and detail-orientedMaritime and Events Hospitality Coordinatorto join ourBusiness Development Team. Reporting to theSenior Events Manager, the candidate will assist with event planning, logistics, and partnership initiatives. This role offers exposure to the full event lifecycle—from initial concept and planning to execution and post-event analysis—while also providing logistical and operational support for company infrastructure and housing.

Key Responsibilities

Events & Partnerships

• Assist with all aspects of event planning, including scheduling, logistics, vendor coordination, swag ordering, collateral shipping, transportation, accommodations, invitations, RSVP tracking, registration, contracts, staffing, and post-event recaps.
• Support creation of communications to promote events and partnerships.
• Collaborate with the marketing team on PR initiatives to enhance brand visibility.
• Represent the company professionally at events, providing excellent hospitality and clear communication via phone, email, and in person.
• Act as host and operational lead at Corporate and Member events

Skills & Qualifications

• Strong verbal, written, and interpersonal communication skills.
• Exceptional organizational abilities with the ability to multitask in a fast-paced environment.
• Experience or interest in event planning and execution.
• Understanding of luxury brands and market trends.
• Passion for yachting, luxury experiences, and hospitality.
• 3-5 years experience in hospitality, events or marketing