Event Coordinator

ADP; Boston (MA); On-site; USD 50,000 - 61,000; Full time

Job summary

ADP in Boston is seeking a Maritime and Events Hospitality Coordinator to join the Business Development Team. You will support event planning, logistics, and partnership initiatives across the full lifecycle, from concept to post-event analysis.

Reporting to the Senior Events Manager, the role involves hosting at corporate and member events, coordinating vendors, accommodations, invitations, and tracking RSVPs while upholding luxury hospitality standards.

Qualifications

• Strong verbal, written, and interpersonal communication skills.
• Exceptional organizational abilities with the ability to multitask in a fast-paced environment.
• Experience or interest in event planning and execution.
• Understanding of luxury brands and market trends.
• Passion for yachting, luxury experiences, and hospitality.
• 3-5 years experience in hospitality, events or marketing

Responsibilities

• Assist with all aspects of event planning, including scheduling, logistics, vendor coordination, swag ordering, collateral shipping, transportation, accommodations, invitations, RSVP tracking, registration, contracts, staffing, and post-event recaps.
• Support creation of communications to promote events and partnerships.
• Collaborate with the marketing team on PR initiatives to enhance brand visibility.
• Represent the company professionally at events, providing excellent hospitality and clear communication via phone, email, and in person.
• Act as host and operational lead at Corporate and Member events

Skills

Communication

Organization

Event planning

Luxury brands

Hospitality

Yachting

Partnerships

Job description

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Full Time Clerical Boston Office, Boston, MA, US

2 days ago Requisition ID: 1325

Salary Range: $55,000.00 To $55,000.00 Annually

We are seeking a dynamic and detail-oriented Maritime and Events Hospitality Coordinator to join our Business Development Team . Reporting to the Senior Events Manager , the candidate will assist with event planning, logistics, and partnership initiatives. This role offers exposure to the full event lifecycle—from initial concept and planning to execution and post-event analysis—while also providing logistical and operational support for company infrastructure and housing.

Key Responsibilities

Events & Partnerships

• Assist with all aspects of event planning, including scheduling, logistics, vendor coordination, swag ordering, collateral shipping, transportation, accommodations, invitations, RSVP tracking, registration, contracts, staffing, and post-event recaps.


• Support creation of communications to promote events and partnerships.


• Collaborate with the marketing team on PR initiatives to enhance brand visibility.


• Represent the company professionally at events, providing excellent hospitality and clear communication via phone, email, and in person.


• Act as host and operational lead at Corporate and Member events

Skills & Qualifications

• Strong verbal, written, and interpersonal communication skills.


• Exceptional organizational abilities with the ability to multitask in a fast-paced environment.


• Experience or interest in event planning and execution.


• Understanding of luxury brands and market trends.


• Passion for yachting, luxury experiences, and hospitality.


• 3-5 years experience in hospitality, events or marketing