Event Coordination Intern: Onsite & Virtual Expo

University of Minnesota School of Nursing; Minneapolis (MN); On-site; USD 19,000 - 28,000; Part time

Job summary

LeadingAge Minnesota is seeking a Meeting and Event Coordinator Intern to assist with the Institute & Expo, its largest signature event attracting 3,000 attendees over two days in St. Paul.

The role provides hands-on experience in event logistics, preevent planning, setup, and on-site support for both in-person and virtual sessions. The position offers about 20–25 hours per week, Monday–Friday, with a flexible schedule and required in-office presence at least one day per week.

Qualifications

• Associate degree or equivalent from two-year college or technical school, or six months to one year related experience.
• Read and comprehend simple instructions, short correspondence, and memos; write simple correspondence.
• Mathematical ability to handle common calculations and graphs.
• Reasoning ability to apply instructions in various situations.
• Computer skills: Microsoft Office, Zoom, Skype, Slack, LMS, AMS.
• Knowledge of aging services for meeting and/or event planning preferred.

Responsibilities

• Collect and enter speaker bios, handouts, and audio/visual requirements for 100+ concurrent sessions.
• Process and enter event registrations; most submissions are online.
• Prepare onsite materials including reports and signage for the event app.
• Provide onsite support during Institute and virtual sessions via Zoom and LMS.
• Support conference logistics and coordination for senior care events.

Skills

Communications

Customer Service

Dependability

Planning & Organization

Quality

Use of Technology

Education

Associate degree or equivalent

Tools

Zoom

Skype

Slack

Learning Management System

Association Management System

Job description

LeadingAge Minnesota is seeking a Meeting and Event Coordinator Intern to assist with the Institute & Expo, its largest signature event attracting 3,000 attendees over two days in St. Paul.

The role provides hands-on experience in event logistics, preevent planning, setup, and on-site support for both in-person and virtual sessions. The position offers about 20–25 hours per week, Monday–Friday, with a flexible schedule and required in-office presence at least one day per week.