Event & Marketing Coordinator — Four‑Day Week (Summer)

Laurentianchamber; Virginia (MN); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Four-day work week

PTO

Cell phone stipend

Job summary

Laurentian Chamber of Commerce in Minnesota seeks an Event & Marketing Coordinator to support daily office operations and member events, programs, membership, and communications. You will plan and execute diverse events, manage sponsorships, and coordinate committees with volunteers and staff.

The role requires strong organizational skills, excellent communication, and proficiency with Google Workspace, Canva, and social media. A four-day summer week, PTO, and a cell phone stipend are offered.

Qualifications

• Previous experience in event planning, office coordination, or administrative support.
• Excellent communication and relationship-building skills.
• Highly organized, proactive, and flexible, with strong attention to detail.
• Proficient in Google Workspace, Canva, and basic Adobe products; experience with ChamberMaster, Constant Contact, and TeamReach a plus.
• Comfortable with recordkeeping, such as logging invoices and payments.
• Comfortable using social media, digital platforms, and email marketing tools with the ability to quickly pick up new platforms and programs is a must.

Responsibilities

• Plan and coordinate Chamber events, including logistics, promotion, set-up, and on-site execution.
• Signature events: Golf Classic, Annual Dinner Gala, Funspiel, Women’s Leadership Summit, Leadership Laurentian, Ribbon Cuttings, and more.
• Monthly events: Business Happy Hour (4th Wednesday), Breakfast Connections (2nd Wednesday).
• Coordinate venues, catering, volunteers, permits, and budgets; follow event checklists.
• Manage sponsorships, donations, and raffles, including submitting gambling permits and tracking raffle donation records.
• Track sponsorships, registrations, and event finances; cash management for bookkeeper deposit; complete post-event reporting.
• Set up meetings for event planning committees and prepare agendas, attend meetings, and distribute minutes promptly.
• Open and process daily mail; route invoices to the bookkeeper and enter checks into ChamberMaster.
• Maintain Chamber email inbox and organize folders for events, committees, and marketing correspondence.
• Maintain Chamber materials, brochures, and a tidy, professional office environment.
• Provide administrative support to the President/CEO and Board of Directors, including scheduling and correspondence.
• Order office supplies and coordinate with vendors for printing and office needs.
• Perform routine backups, software updates, and minor tech troubleshooting.
• Maintain and update the ChamberMaster membership database, including new sign-ups and renewals.
• Create and send monthly membership invoices and statements for outstanding balances.
• Assemble and distribute new member packets and window clings; maintain the new member tracker.
• Announce new and renewing members via social media, blog posts, the newsletter, and local newspapers.
• Serve as staff liaison for the Ambassadors program: schedule meetings and distribute packets.
• Support Board of Directors meetings: invitations, packets, attendance, and records.
• Provide general support to Chamber committees, including Business Development, Legislative Affairs, United for Housing, Laurentian Mainstreets, and Leadership Laurentian.

Skills

Event planning

Communication

Organization

Relationship-building

Google Workspace

Canva

Tools

ChamberMaster

Constant Contact

TeamReach

Canva

Adobe products

Job description

Laurentian Chamber of Commerce in Minnesota seeks an Event & Marketing Coordinator to support daily office operations and member events, programs, membership, and communications. You will plan and execute diverse events, manage sponsorships, and coordinate committees with volunteers and staff.

The role requires strong organizational skills, excellent communication, and proficiency with Google Workspace, Canva, and social media. A four-day summer week, PTO, and a cell phone stipend are offered.