MEETING AND EVENT COORDINATOR INTERN

Minnesota Veterans Home; Minneapolis (MN); On-site; USD 24,356,000 - 30,514,000; Part time

Job summary

LeadingAge Minnesota is seeking a Meeting and Event Coordinator Intern to assist with the Institute & Expo, a 3,000-attendee event at RiverCentre in St. Paul. You'll help with preevent planning, onsite setup, and coordination for both in-person and virtual sessions.

The role offers hands-on experience in event logistics, registration processing, speaker materials, and on-site support with Zoom and LMS. Schedule is about 20–25 hours weekly, Monday–Friday 8 a.m.–5 p.m., in-office at least one day

Qualifications

• Associate degree or equivalent from two-year college or technical school.
• Read and comprehend simple instructions, short correspondence, and memos.
• Write simple correspondence and present information clearly.

Responsibilities

• Collect and enter speaker bios, handouts, and audiovisual requirements for 100+ concurrent sessions.
• Process and enter event registrations; most will be submitted online by users.
• Prepare onsite materials including reports, room signage, and content for the event app.
• Respond to registration and event-related inquiries from members and exhibitors via phone and email.

Skills

Microsoft Office Suite

Zoom

Skype

Slack

Learning Management System (LMS)

Association Management System (AMS)

Education

Associate degree or equivalent

Tools

Association Management System (AMS)

Learning Management System (LMS)

Job description

Position Summary:

The Meeting and Event Coordinator Intern will support the planning and execution of LeadingAge Minnesota’s largest signature event, the Institute & Expo, which hosts approximately 3,000 attendees over two days at the RiverCentre in St. Paul. This internship offers hands‑on experience in event logistics, coordination, and on‑site support. Key responsibilities include assisting with preevent planning, setup on February 9, 2027, and supporting the in‑person event on February 10–11, 2027, as well as the virtual event dates of March 2–4, 2027. This is an excellent opportunity for someone interested in gaining real‑world experience in large‑scale event coordination.

Compensation:

$17.02 per hour, based on knowledge, skills, and experience. Approximately 20-25 hours a week (Monday through Friday between 8 a.m. and 5 p.m.), flexible. This position is not eligible for benefits. Must be able to work in the office at least one day a week on a Tuesday, Wednesday, or Thursday.

About LeadingAge Minnesota:

LeadingAge Minnesota is a network of mission-driven organizations serving older adults in all the places they call home. LeadingAge Minnesota serves as a catalyst, working alongside members, caregivers, advocates, and consumers to collectively shape the future of aging
services and ensure older adults in every community live with dignity, meaning, and purpose. Together with over 55,000 caregivers, our 1,400+ members provide quality, compassionate care to 53,000 older adults every day in independent senior housing, assisted living, in‑home care, adult day services, and skilled nursing settings.

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Collect and enter speaker bios, handouts, and audiovisual requirements for 100+ concurrent sessions.
• Download and organize speaker documents from the designated upload site.
• Review speaker handouts using a checklist and document findings in a tracking sheet.
• Process and enter event registrations; most will be submitted online by users.
• Prepare onsite materials including reports, room signage, and content for the event app.
• Respond to registration and event-related inquiries from members and exhibitors via phone and email.
• Assist with setup, management, and live facilitation of virtual sessions via Zoom and the Learning Management System.
• Support the Vice President of Events, Education, and Experiences, Director of Education, Online Learning Specialist, and Events and Education Coordinator with conference logistics.
• Provide onsite support during the Institute event (February 9–11, 2027).
• Support virtual sessions during the Virtual Institute (March 2–4, 2027).
• Maintain organized systems, processes, and schedules for the Institute.
• Perform other Institute related duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education/Experience: Associate degree or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.
• Language Ability: Read and comprehend simple instructions, short correspondence, and memos. Write simple correspondence. Effectively present information in one‑on‑one and small group situations to customers, clients, and other employees.
• Mathematical Ability: Add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. Compute rate, ratio, and percent, and draw and interpret bar graphs.
• Reasoning Ability: Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Deal with problems involving several concrete variables in standardized situations.
• Computer Skills: Microsoft OAice Suite, Zoom, Skype, or Slack Communication, Learning Management System (LMS), Association Management System (AMS)
• Certificates and Licenses: Knowledge of aging services for meeting and/or event planning preferred.

Competencies:

To perform the job successfully, an individual should demonstrate the following:

• Communications - Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.
• Customer Service - Displays courtesy and sensitivity. Manages difficult or emotional customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service.
• Dependability - Commits to doing the best job possible. Follows instructions. Keeps commitments. Meets attendance and punctuality guidelines. Responds to requests for service and assistance. Takes responsibility for own actions.
• Planning & Organization - Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Set goals and objectives. Use time eAiciently. Works in an organized manner.
• Quality - Fosters quality focus in others. Improve processes. Measures key outcomes. Sets clear quality requirements. Solicits and applies customer feedback.
• Use of Technology - Adapts to new technologies. Demonstrates required skills. Keeps technical skills up to date. Troubleshoots technological problems. Use technology to increase productivity.

LeadingAge Minnesota
3001 Broadway St. NE, Suite 300
Minneapolis, MN 55413
www.leadingagemn.org