Event Administrative Assistant

Thirteenth Floor Entertainment Group; Long Beach (CA); On-site; USD 34,440 - 38,572; Part time

Job summary

Thirteenth Floor Entertainment Group in Long Beach, CA is seeking a Seasonal Event Administrative Assistant to support operations for the Dark Harbor event. This role involves managing communication, coordinating with vendors, and providing administrative support throughout the event season.

The ideal candidate will have strong organizational skills, and prior experience in event or office support is preferred. This is a temporary position running from late September to early November 2026, with evening, weekend, and holiday availability required.

Qualifications

• 2+ years of administrative or office support experience, preferably in event, entertainment, or hospitality.
• Strong communication skills with a polished, professional presence.
• Ability to manage multiple priorities effectively.

Responsibilities

• Manage incoming emails and calendar scheduling for leadership.
• Coordinate with vendors to track expenses and payments.
• Provide administrative support during events and operations.

Skills

Organizational skills

Written and verbal communication

Detail-oriented

Proficiency in Google Workspace

Job description

Event Administrative Assistant – Seasonal

Location: Long Beach, CA 90802 | Salary: $25.00 - $28.00 per hour | Seasonal: August - November

What You’ll Do

As our Seasonal Event Administrative Assistant, you’ll be the organizational backbone of Dark Harbor operations—keeping leadership focused, vendors coordinated, and the back office running smoothly while one of LA’s most iconic seasonal events comes to life around you.

Administrative & Office Support

• Manage incoming emails, calendar scheduling, and day-to-day administrative tasks for Dark Harbor leadership
• Draft, proofread, and route correspondence with professionalism and accuracy
• Maintain organized digital and physical filing systems for event documentation, contracts, and records

Vendor & Financial Coordination

• Communicate with staff and vendors to coordinate deliveries, confirm timelines, and track outstanding invoices and payments
• Track and reconcile event-related expenses, flagging discrepancies and ensuring timely submission to the corporate accounting team
• Serve as the on-site liaison between Dark Harbor operations and corporate finance, keeping both sides aligned and informed

Operational Support

• Provide responsive daytime support to Dark Harbor leadership across all phases of the event season—pre-opening, run of show, and strike
• Assist with select evening events including media night and special show nights, providing on-site administrative and logistics support as needed
• Anticipate leadership needs and proactively resolve scheduling conflicts, supply gaps, or communication breakdowns before they escalate

Qualifications

• 2+ years of administrative or office support experience—event, entertainment, or hospitality industry experience strongly preferred
• Strong written and verbal communication skills with a polished, professional presence
• Exceptionally organized and detail-oriented with the ability to manage multiple priorities simultaneously without dropping the ball
• Proficiency in Google Workspace; familiarity with accounting or expense tracking platforms is a bonus
• A flexible, solutions-first attitude and genuine willingness to roll up your sleeves when the season demands it
• Must be 18 years of age or older

Compensation & Employment Details

• Hourly Rate: $25 - $28 based on experience
• Employment Type: August - November
• Expected Season Duration: Late September – Early November 2026
• Work Schedule: Evenings, weekends, and holidays required during operational season
• Seasonal/temporary position with an anticipated end date; employment beyond the stated season is not guaranteed

Equal Opportunity Employer

Thirteenth Floor Entertainment Group is an equal opportunity employer and complies with all applicable federal, state, and local employment laws, including the California Fair Employment and Housing Act (FEHA). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, disability, medical condition, genetic information, marital status, military or veteran status, age, or any other characteristic protected by law.

Thirteenth Floor Entertainment Group will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act (AB 1008). You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made.

Applicants with disabilities may request reasonable accommodations at any point in the hiring process by contacting [e-mail].

Pursuant to California SB 1162, the hourly pay rate for this position is listed above. Thirteenth Floor Entertainment Group will not request or consider salary history in making compensation decisions.

Thirteenth Floor Entertainment Group participates in E-Verify. As required by federal law, we will verify the identity and employment eligibility of all hired individuals.