Evening Front Desk & Client Services Coordinator

Company 3; New York (NY); On-site; USD 28,000 - 33,000; Full time

Job summary

Company 3, a Manhattan-based postproduction facility, seeks an Evening Front Desk Coordinator to welcome clients, manage sign-ins, and support operations after hours. You will coordinate with multiple departments, oversee logistics for meetings and events, and maintain accurate records of visitors and access badges.

Ideal candidates are punctual, detail-oriented, and able to multitask in a fast-paced, client-facing environment. MS Office, Teams, and Google Docs proficiency is expected.

Qualifications

• Experience in an office environment or administrative role.
• Reliability and punctuality with strong multitasking abilities.
• Flexibility to work Monday–Friday 12:00 PM–8:00 PM, with occasional weekends.

Responsibilities

• Greet and check in clients and guests per security protocols.
• Maintain visitor logs, issue badges/keys, and sign out items as needed.
• Provide client support in person, by email and by phone.
• Assist with setup for meetings, client screenings, and events.
• Coordinate purchases, track office supplies, and process expenses.
• Log maintenance issues and coordinate with Facilities team.
• Manage shipments and serve as evening safety liaison.

Skills

Face to face customer service

Multitasking

Punctuality

Professional demeanor

Attention to detail

Strong communication

Team collaboration

Education

Office environment experience

Tools

MS Office

Microsoft Teams

Google Docs

Job description

Company 3, a Manhattan-based postproduction facility, seeks an Evening Front Desk Coordinator to welcome clients, manage sign-ins, and support operations after hours. You will coordinate with multiple departments, oversee logistics for meetings and events, and maintain accurate records of visitors and access badges.

Ideal candidates are punctual, detail-oriented, and able to multitask in a fast-paced, client-facing environment. MS Office, Teams, and Google Docs proficiency is expected.