Evening Front Desk & Admin Assistant

CareRite Centers, LLC; Saint James (NY); On-site; USD 21,000 - 34,000; Part time

Job summary

CareRite Centers, LLC is seeking an administrative assistant for 1–2 evenings per week, 1pm–9pm. The role includes greeting visitors, handling calls, and performing clerical tasks within a supportive care environment.

Responsibilities include scheduling appointments, routing mail, maintaining files, and assisting Admissions Coordinator with reports and forms. Strong English skills and MS Office experience are required.

Qualifications

• Education: high school diploma or equivalent.
• Experience: computer experience required; MS Office preferred; read, write, speak and understand English.
• Familiarity with phone consoles preferred.

Responsibilities

• Greet visitors and determine purpose of visit and direct or escort to destinations.
• Handle calls, emails, and memos; communicate with individuals and team.
• Operate telephone switchboard; answer, screen, forward calls, take messages or schedule appointments.
• Sort and prepare mail; maintain filing system for records.
• Schedule appointments and/or provide tours; assist with clerical tasks as needed.
• Release information per policies; monitor entrances and exits of residents.
• Keep office space clean and stocked; ensure equipment and supplies are maintained.
• Assist in standardizing methods as duties change; complete forms/reports as directed by Admissions Coordinator.
• Provide information to residents/families or refer to appropriate department.

Skills

MS Office

English proficiency

Clerical skills

Customer service

Education

High school diploma or equivalent

Tools

Phone system

Microsoft Outlook

Job description

CareRite Centers, LLC is seeking an administrative assistant for 1–2 evenings per week, 1pm–9pm. The role includes greeting visitors, handling calls, and performing clerical tasks within a supportive care environment.

Responsibilities include scheduling appointments, routing mail, maintaining files, and assisting Admissions Coordinator with reports and forms. Strong English skills and MS Office experience are required.