Estimator - Facilities

Mach Energy Services LLC; Oklahoma City (OK); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Competitive salary

Bonuses

Health, dental, and vision insurance

401(k)

Paid time off

Job summary

Mach Energy Services LLC in Oklahoma City, OK is seeking a Facilities Estimator to prepare accurate, competitive estimates for our energy facility construction projects, including compressor and pump stations, tank batteries, and metering facilities.

The role requires 3+ years of commercial/industrial estimating, takeoffs across concrete and structural steel, and strong spreadsheet skills; you will manage the full estimate lifecycle from opportunity review to post-bid analysis and collaborate

Qualifications

• 3+ years of estimating experience in commercial, industrial, institutional, or heavy civil construction.
• Experience with hard-bid and design-build estimates from plans and specs.
• Strong understanding of bid documents and scope interpretation.

Responsibilities

• Prepare complete, competitive estimates for facility construction projects.
• Manage the full estimate lifecycle from opportunity review to post-bid analysis.
• Obtain and document subcontractor quotes; identify scope gaps and enforce price holds.
• Attend pre-bid meetings and conduct site visits prior to bid submission.
• Maintain bid history and cost data to improve accuracy over time.

Skills

Estimating

Takeoffs

Bid management

Communication

Organization

Education

Bachelor's degree in Construction Management, Civil or Mechanical Engineering

Tools

HCSS HeavyBid

B2W

Sage Estimating

Procore Estimating

On-Screen Takeoff

Bluebeam

Microsoft Excel

Job description

JOB TITLE: Facilities EstimatorLOCATION: Oklahoma City, OKREPORTS TO: VP of Project DevelopmentCOMPANY: Mach Energy Services LLCABOUT USMach Energy Services LLC is a full-service energy construction company with operations spanning pipeline, facilities, and municipal utility construction across Texas, Oklahoma, and Arkansas. Our Facilities Division builds and expands the structures and systems that keep energy moving — compressor and pump stations, tank batteries, metering and measurement facilities, central delivery points, and plant and site infrastructure — with concrete, structural steel, mechanical piping, and electrical scopes largely self-performed. We pursue quality over volume and are building a facilities team that grows with the company. We are committed to safety, operational excellence, and developing people over the long term.POSITION SUMMARYThe Facilities Estimator is responsible for preparing accurate, competitive estimates for Mach's Facilities Division. This role is well suited to an estimator from the commercial construction sector — ground-up commercial, industrial, institutional, or design-build building work — who is ready to apply that discipline to energy facility construction. If you have built hard-bid and negotiated estimates from plans and specs, run quantity takeoffs on concrete, structural steel, and mechanical scopes, and managed a subcontractor bid list under deadline, the transferable skills are the ones that matter most here; Mach will invest in the industry-specific knowledge. The Facilities Estimator works directly with the VP of Facilities Construction on every pursuit, manages the full estimate lifecycle from opportunity review through post-bid analysis, and is accountable for the accuracy and competitiveness of every number the division submits.KEY RESPONSIBILITIESPrepare complete, competitive estimates for facility construction projects — compressor and pump stations, tank batteries, metering and measurement facilities, central delivery points, and plant and site infrastructureExecute the full estimate lifecycle — plan and specification review, site visit, quantity takeoff of concrete, structural steel, mechanical piping, equipment setting, and electrical scopes, vendor and subcontractor pricing, estimate assembly, and markup for VP reviewSupport the pursuit evaluation process in coordination with the VP; flag scope fit, capacity, schedule, and risk considerations on each opportunityObtain, level, and document subcontractor and supplier quotes; identify scope gaps and overlaps across trades and enforce price hold expectations per company policyAttend pre-bid meetings and conduct or coordinate project site visits prior to every bid submissionConduct post-bid and post-award reviews on won and lost pursuits; lead lessons learned documentation and apply findings to future estimatesMaintain the bid history database and historical cost data to improve estimating accuracy and institutional knowledge over timeMentor pre-construction coordinators and interns on takeoff and bid assembly as the division growsMaintain estimating standards, unit cost libraries, crew production rates, and bid templates to improve consistency across projectsDevelop relationships with owners, engineering firms, equipment vendors, and subcontractors across the Oklahoma, North Texas, and Arkansas marketsCoordinate with project managers and field leadership to ensure estimates translate into executable project budgets and realistic construction schedulesADDITIONAL DUTIES AND EXPECTATIONSAssist in subcontractor qualification and development; build and maintain a reliable subcontractor network across target marketsSupport bonding and surety documentation with backlog reports, bid schedules, and project history as neededStay current on material and equipment pricing, subcontractor market conditions, labor availability, and prevailing wage rates across TX, OK, and ARRepresent Mach professionally in all interactions with owners, engineers, vendors, and subcontractorsSupport business development efforts by identifying, tracking, and pursuing new facility construction opportunitiesUse a computer, phone, and standard office equipmentExtended hours as required to meet bid deadlinesTravel is required for pre-bid meetings and site visits across TX, OK, and ARQUALIFICATIONS3+ years of estimating experience in commercial, industrial, institutional, or heavy civil construction — candidates from the commercial building sector are strongly encouraged to applyExperience estimating projects ranging from small capital work through $10 million-plus contract valuesDemonstrated takeoff and pricing experience across structural concrete, structural steel, mechanical piping, equipment setting, and site work; experience with process or facility mechanical scopes is a plusStrong understanding of bid documents, plan and specification reading, addenda tracking, and scope interpretation on both hard-bid and design-build deliveryExperience leveling subcontractor bids and identifying scope gaps across multiple tradesProficiency in estimating software (HCSS HeavyBid, B2W, Sage Estimating, Procore Estimating, or equivalent) and takeoff tools such as On-Screen Takeoff or Bluebeam; strong working knowledge of Microsoft ExcelProven ability to build and manage subcontractor and vendor relationships and enforce price commitments through contract awardStrong written and verbal communication skills; ability to walk through estimate assumptions and bid strategy clearly with the VP and project teamsHighly organized and self-directed; capable of managing multiple simultaneous bids under deadline pressureValid driver's license with a clean driving record requiredMust be able to pass a pre-employment drug screen and background checkBachelor's degree in Construction Management, Civil or Mechanical Engineering, or related field preferred; equivalent field and estimating experience consideredOklahoma City, OK base requiredWORKING CONDITIONSPrimary work location is the Oklahoma City, OK office; field visits and site walks are a regular part of the roleExtended hours as required, particularly around bid deadlines; this role operates on the schedule that bids demandRegular participation in pre-bid meetings, owner and engineer conferences, and internal estimate review meetings with VP leadershipTravel required across Texas, Oklahoma, and Arkansas for pre-bid meetings, site visits, and project walks; overnight travel as neededFrequently required to walk, stand, and move through active construction sites and operating facilities during site visits; appropriate PPE required on all job sitesAbility to work in outdoor environments and varying weather conditions during site visits and pre-bid walksProlonged periods of sitting and working at a computer during estimate builds and bid preparationBENEFITSCompetitive salary and performance-based bonusesHealth, dental, and vision insurance401(k)Paid time off and holidays