Estimating Support Specialist (Administrative)

Capstone Mechanical, LP.; Bensalem Township, Northern (Bucks County, KY); Hybrid; USD 36,000 - 52,000; Full time

Job summary

Capstone Mechanical, LP. is seeking an administrative support professional to assist the Estimating Team with daily tasks, bid preparation, and document management.

The role requires coordinating meetings, maintaining bid logs, and handling sensitive information with confidentiality. The candidate will support multiple team members in a deadline-driven environment, using Microsoft Office and estimating software as needed.

Qualifications

• High School diploma or GED required.
• 2–5 years of admin support experience in construction/estimating environments preferred.
• Proficient in MS Office; ability to learn estimating software.
• Strong organizational and communication skills.

Responsibilities

• Provide administrative support to the Estimating Team.
• Prepare, proofread, and distribute correspondence, reports, proposals, and bid documents.
• Schedule meetings, conference calls, and department appointments.
• Maintain bid logs, project tracking reports, and estimating databases.
• Coordinate collection of subcontractor and supplier quotations.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Customer service

Confidentiality

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Office Suite (Excel, Word, Outlook, Teams)

Job description

Capstone Mechanical, LP. is seeking an administrative support professional to assist the Estimating Team with daily tasks, bid preparation, and document management.

The role requires coordinating meetings, maintaining bid logs, and handling sensitive information with confidentiality. The candidate will support multiple team members in a deadline-driven environment, using Microsoft Office and estimating software as needed.