Bid & Estimating Support Administrator

PremiStar; Bensalem Township (Bucks County); On-site; USD 40,000 - 55,000; Full time

Job summary

PremiStar in the United States is seeking an administrative professional to support the Estimating Team and help manage bid documents, schedules, and communications. The role emphasizes accuracy, organization, and timely processing of estimates and related materials.

Ideal candidates will have 2–5 years of admin experience in construction/estimating environments, strong MS Office skills, and the ability to manage multiple tasks under deadline pressure.

Qualifications

• 2–5 years of administrative support experience, preferably in construction, HVAC, plumbing, mechanical contracting, or estimating environments.
• Experience supporting multiple team members in a deadline-driven environment preferred.

Responsibilities

• Perform various office functions with use of office equipment, systems and processes.
• Provide administrative support to the Estimating Team.
• Prepare, proofread, and distribute correspondence, reports, proposals, and bid documents.
• Schedule meetings, conference calls, and department appointments.
• Answer and direct incoming calls and emails related to estimating activities.
• Maintain department calendars and bid schedules.
• Assist with the preparation, assembly, and distribution of bid packages and proposals.
• Track ITBs, RFPs, and RFQs.
• Maintain bid logs, project tracking reports, and estimating databases.
• Coordinate the collection of subcontractor and supplier quotations.
• Ensure bid documents, drawings, specifications, and addenda are properly filed and distributed.
• Support estimators with document organization and data entry.
• Maintain filing systems for estimates, project documents, contracts, and correspondence.
• Archive completed project files per policy.
• Monitor drawings, specs, and addenda updates and distribute revisions.
• Ensure estimating records are accurate and up-to-date.
• Communicate bid requirements with subcontractors, suppliers, general contractors, and customers.
• Request and track vendor pricing and subcontractor proposals.
• Maintain current vendor/subcontractor qualification records.
• Generate and maintain spreadsheets, reports, and project tracking logs.
• Enter and update estimating information in company software systems.
• Assist with compiling historical cost data and project information for future estimates.
• Support departmental reporting and KPI tracking.

Skills

Organizational skills

Attention to detail

Multitasking

Verbal and written communication

MS Office proficiency (Excel/Word/Outl

Learning estimating software

Construction terminology

Customer service

Confidentiality

Physical stamina

Office environment navigation

Education

High School Diploma or GED

Tools

Microsoft Office

Estimating software

Project management software

Job description

PremiStar in the United States is seeking an administrative professional to support the Estimating Team and help manage bid documents, schedules, and communications. The role emphasizes accuracy, organization, and timely processing of estimates and related materials.

Ideal candidates will have 2–5 years of admin experience in construction/estimating environments, strong MS Office skills, and the ability to manage multiple tasks under deadline pressure.