Estimating Coordinator: Project Setup & Docs

ArchKey Solutions LLC; Fenton (MO); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Health insurance options

401(k) with employer match

Paid time off and holidays

Wellness programs

Professional development opportunities

Tuition reimbursement

Employee assistance programs

Job summary

ArchKey Solutions LLC in Missouri is seeking a project coordinator to support estimating and project control in our growing team. This role focuses on document management, RFQ/RFP coordination, and providing administrative support across the estimating lifecycle.

You will assist with startup tasks, tracking, reporting, and vendor communications while collaborating with estimators, project managers, and field staff to ensure timely, accurate deliverables.

Qualifications

• Associate degree or equivalent work experience in construction management or related field.
• Superb communication skills both verbal and written.
• Outstanding interpersonal abilities and documentation quality.
• High attention to detail and quality throughout project lifecycles.
• Experience supporting estimating teams and administrative duties.

Responsibilities

• Assist with estimate start-up, project set-up, and document management.
• Coordinate RFQs/RFPs to vendors and verify completeness.
• Manage project close-out tasks including archiving and data transmission.
• Serve as primary contact for vendors, ensuring timely, complete quotes.
• Support preconstruction vendor development and selection.
• Assist in documenting SOPs, project status reports, and weekly workflows.
• Attend meetings and prepare distribution-ready minutes.
• Arrange travel for project team members as needed.
• Maintain processes, checklists, and effective communications with field staff and stakeholders.
• Apply LEAN or continuous improvement to operations.

Skills

Communication skills

Interpersonal skills

Attention to detail

Administrative support

Education

Associate degree or equivalent in construction management or related field

Job description

ArchKey Solutions LLC in Missouri is seeking a project coordinator to support estimating and project control in our growing team. This role focuses on document management, RFQ/RFP coordination, and providing administrative support across the estimating lifecycle.

You will assist with startup tasks, tracking, reporting, and vendor communications while collaborating with estimators, project managers, and field staff to ensure timely, accurate deliverables.