Project Estimator & Coordination Specialist

ARC; San Francisco, Northern (CA, KY); Hybrid; USD 32,000 - 39,000; Full time

Benefits offered by this job

Health benefits

401(k) with match

Life insurance

Job summary

ARC Document Solutions is hiring an Assistant Project Coordinator & Estimator to support our digital print production team in San Francisco. Your role blends coordination of the production cycle with cost analysis, preparing quotes, and guiding bids from order entry to delivery.

You will liaise between clients and production, monitor timelines and quality, and work with the Regional Color Manager and Project Manager to keep projects on schedule and within budget.

Qualifications

• Strong organizational and multitasking abilities.
• Excellent communication and customer service skills.
• Ability to work in a fast-paced environment with strict deadlines.
• Experience in large format color print production, graphics, signage, or related industry preferred.
• Proficiency in estimating, order entry, and Microsoft Office systems.
• Proficiency in Adobe Creative Suite – Adobe Acrobat, Illustrator, Photoshop.

Responsibilities

• Schedule and perform site surveys as needed.
• Prepare accurate cost estimates, quotes, and pricing based on project specifications.
• Review scope of work, materials, labor requirements, and production timelines.
• Assist in managing projects from order entry through delivery.
• Coordinate with Regional Color Manager, Project Manager, and production to ensure deadlines are met.
• Customer communication regarding specifications, timelines, revisions, approvals, and updates.
• Create and maintain IFP quotes, work orders, and production documentation.
• Monitor print production progress, installation progress, and flag issues that may impact schedule or cost.
• Interface with customers regarding scheduling, problem-solving, job status, quotes, solutions.
• Provide other forms of customer service as required.
• Verify accurate files, specifications, and production requirements prior to release.

Skills

Organizational skills

Communication skills

Thrives in fast-paced environment

Large format printing experience

Estimating

Adobe Creative Suite

Microsoft Office

Tools

Adobe Creative Suite

Microsoft Office

Job description

ARC Document Solutions is hiring an Assistant Project Coordinator & Estimator to support our digital print production team in San Francisco. Your role blends coordination of the production cycle with cost analysis, preparing quotes, and guiding bids from order entry to delivery.

You will liaise between clients and production, monitor timelines and quality, and work with the Regional Color Manager and Project Manager to keep projects on schedule and within budget.