Estimating Coordinator: Bid Tracking & Proposal Support

Surface Preparation Technologies LLC; New Kingstown (PA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Life Insurance

Paid Time Off

Paid Holidays

Referral Program

Employee Assistance Program

Job summary

Surface Preparation Technologies LLC is seeking a full-time Estimating Coordinator in New Kingstown, PA. You will provide administrative and operational support to the estimating department, assisting with bid preparation, proposal development, bid tracking, and project documentation.

Responsibilities include reviewing plans, coordinating bid documents, and maintaining bid records while communicating with customers, estimators, and internal departments to ensure timely, accurate submissions.

Qualifications

• High school diploma or equivalent required; associate degree or related coursework preferred.
• 1-2 years of experience in highway construction, estimating support, construction administration, or related field preferred.
• Experience reviewing construction plans, specifications, and bid documents preferred.
• Strong computer skills and ability to learn company software systems.
• Strong organizational skills with ability to manage multiple tasks and deadlines.
• Exceptional attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.

Responsibilities

• Assist with the preparation and submission of bid packages and proposals by reviewing project plans, specs, and addenda.
• Navigate DOT and other authority websites to identify project information.
• Coordinate the collection and organization of bid-related documents and supporting information.
• Prepare correspondence, reports, and other documents as needed.
• Assist estimators with project research and information gathering.
• Submit proposals to customers by critical deadlines.
• Maintain accurate records of bids, proposals, and related documentation.
• Maintain estimating databases and data tracking tools.
• Communicate professionally with customers, subcontractors, vendors, and internal team members.
• Support continuous improvement efforts within the estimating department.
• Perform other duties as assigned.

Skills

Verbal communication

Written communication

Teamwork

Analytical thinking

Attention to detail

Multitasking

Independent work

Education

High school diploma or equivalent

Associate degree or related coursework

Tools

Microsoft Office Suite

Job description

Surface Preparation Technologies LLC is seeking a full-time Estimating Coordinator in New Kingstown, PA. You will provide administrative and operational support to the estimating department, assisting with bid preparation, proposal development, bid tracking, and project documentation.

Responsibilities include reviewing plans, coordinating bid documents, and maintaining bid records while communicating with customers, estimators, and internal departments to ensure timely, accurate submissions.