Bid Coordinator & Estimating Admin

Bowman Steel Fabrication and Erection; Sebring (FL); On-site; USD 36,000 - 48,000; Full time

Job summary

Bowman Steel Fabrication and Erection is seeking an Estimating Administrative Assistant to support the Estimating Department with bid preparation, organization, and timely submission of structural steel project bids.

The role emphasizes managing multiple bids in a fast-paced construction environment, coordinating with estimators, clients, vendors, and internal teams to ensure complete and professional bid packages.

Qualifications

• Minimum of two years of administrative experience in construction or related industry.

Responsibilities

• Assist estimators with preparing, formatting, proofreading, and assembling bid proposals.
• Monitor emails and bidding portals for invitations to bid, drawings, and updates.
• Download, organize, and maintain project documents using established folder structures.
• Create and maintain bid folders, submission checklists, and project records.
• Track bid opportunities, deadlines, pre-bid meetings, site visits, and submission requirements.
• Maintain the estimating calendar and reminders for deadlines and events.
• Update the bid log with project details and submission statuses.
• Prepare weekly bid activity reports for management.
• Format proposals using company templates and compile scope documents and pricing.
• Combine bid documents into complete PDF packages and review for accuracy and completeness.
• Submit bids through email, portals, or other methods and save submission confirmations.

Skills

Organizational skills

Detail-oriented

Communication

Multitasking

Reliability

Team collaboration

Education

High school diploma

Associate degree or higher preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Bluebeam Revu

Procore

BuildingConnected

iSqFt

Job description

Bowman Steel Fabrication and Erection is seeking an Estimating Administrative Assistant to support the Estimating Department with bid preparation, organization, and timely submission of structural steel project bids.

The role emphasizes managing multiple bids in a fast-paced construction environment, coordinating with estimators, clients, vendors, and internal teams to ensure complete and professional bid packages.