Estimating Coordinator: Bid & Admin Pro in Construction

EMCOR Group, Inc.; New York, Northern (NY, KY); Hybrid; USD 66,000 - 70,000; Full time

Job summary

Penguin is seeking an Estimating Coordinator to support estimating and related administrative tasks for projects in the New York metropolitan area. The ideal candidate will have strong analytical thinking, excellent multi-tasking ability, and the capacity to manage relationships with internal and external stakeholders.

This role emphasizes accuracy in bid preparation, document control, and coordinating with vendors and clients while maintaining confidentiality and meeting tight deadlines.

Qualifications

• Minimum 2-3 years administrative/procurement experience.
• Bachelor’s Degree preferred; comparable experience acceptable.
• Knowledge of procurement, construction industry, and operations management is a plus.
• Familiarity with federal, state, and city regulations.

Responsibilities

• Assist workload of departments and act as gate keeper and internal/external contact.
• Communicate with vendors and clients as needed.
• Maintain department office supplies inventory.
• Maintain confidentiality of operations information.
• Escalate critical/sensitive issues with recommendations.
• Maintain and update bid list daily.
• Assign proposal numbers to bid opportunities and maintain folders.
• Prepare finalized proposals per estimating bid forms.
• Manage high volume of emails.
• Handle inquiries from subcontractors/general contractors.
• Perform additional assignments as required.

Skills

Administrative

Procurement

Communication

Organization

Multi-tasking

Attention to detail

Education

Bachelor’s Degree

Tools

Microsoft Office

Outlook

Word

Excel

Adobe

Job description

Penguin is seeking an Estimating Coordinator to support estimating and related administrative tasks for projects in the New York metropolitan area. The ideal candidate will have strong analytical thinking, excellent multi-tasking ability, and the capacity to manage relationships with internal and external stakeholders.

This role emphasizes accuracy in bid preparation, document control, and coordinating with vendors and clients while maintaining confidentiality and meeting tight deadlines.