Estimating & Bid Coordination Specialist

Penguin Air Conditioning, Corp.; New York (NY); On-site; USD 66,000 - 70,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Health savings accounts

Flexible spending accounts

Life insurance

Disability insurance

401(k) Savings Plan

College Coach

Employee assistance program

Job summary

Penguin Air Conditioning, Corp. is seeking an Estimating Coordinator to support estimating and related administrative tasks. The ideal candidate will manage bid activity, coordinate with vendors and clients, and keep operations confidential while escalating issues when needed.

The role requires strong organizational and multi-tasking abilities, plus familiarity with procurement and construction processes. A bachelor’s degree or progress toward one is preferred.

Qualifications

• Minimum 2-3 years working in an administrative / procurement capacity.
• Bachelor’s Degree or currently pursuing preferred.
• Working knowledge of procurement, construction industry, and operations management is a plus.
• Working knowledge of federal, state, and city regulations and guidelines.

Responsibilities

• Assist departments workload, act as a gate keeper and internal/external contact.
• Communicate with vendors and clients, as needed.
• Take inventory of department’s office supplies, sort and distribute as needed.
• Maintain confidentiality of operations department and company information.
• Escalate critical and/or sensitive issues to the department managers with recommendation for resolution.
• Maintain and update bid list daily
• Assign proposal numbers to bid opportunities, create and maintain proposal folders with all updates/addenda to plans and specifications.
• Prepare finalized proposal to submit as per estimating bid forms.
• Manage a high volume of incoming and outgoing emails.
• Handle incoming calls regarding inquiries from subcontractors/general contractors .
• Perform additional assignments as required by the operating needs of the company or as directed by executives.

Job description

Penguin Air Conditioning, Corp. is seeking an Estimating Coordinator to support estimating and related administrative tasks. The ideal candidate will manage bid activity, coordinate with vendors and clients, and keep operations confidential while escalating issues when needed.

The role requires strong organizational and multi-tasking abilities, plus familiarity with procurement and construction processes. A bachelor’s degree or progress toward one is preferred.