Estimating Coordinator: Bid Proposals & Admin

Penguin Air Conditioning Corp.; New York (NY); On-site; USD 66,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) Savings Plan

Life insurance

Job summary

Penguin Air Conditioning Corp. in the New York metropolitan area is seeking an Estimating Coordinator to support estimating and administrative tasks within our mechanical and HVAC operations.

You will help manage bid opportunities, coordinate communications with vendors and clients, and maintain organized proposal files. The ideal candidate will have strong analytical thinking, excellent multi-tasking ability, and the capacity to build relationships with internal teams and external partners.

Qualifications

• Minimum 2-3 years working in an administrative / procurement capacity.
• Bachelor’s Degree or currently pursuing preferred; comparable relevant work experience also acceptable.
• Working knowledge of procurement, construction industry, and operations management is a plus.
• Working knowledge of federal, state, and city regulations and guidelines.

Responsibilities

• Assist departments workload, act as a gate keeper and internal/external contact.
• Communicate with vendors and clients, as needed.
• Take inventory of department’s office supplies, sort and distribute as needed.
• Maintain confidentiality of operations department and company information.
• Escalate critical and/or sensitive issues to the department managers with recommendation for resolution.
• Maintain and update bid list daily
• Assign proposal numbers to bid opportunities, create and maintain proposal folders with all updates/addenda to plans and specifications.
• Prepare finalized proposal to submit as per estimating bid forms.
• Manage a high volume of incoming and outgoing emails.
• Handle incoming calls regarding inquiries from subcontractors/general contractors.
• Perform additional assignments as required by the operating needs of the company or as directed by executives.

Skills

Excellent organization

Communication skills

Interpersonal skills

Time management

Attention to detail

Education

Bachelor’s degree or pursuing

Experience in procurement/administration

Tools

Microsoft Office

Adobe

Job description

Penguin Air Conditioning Corp. in the New York metropolitan area is seeking an Estimating Coordinator to support estimating and administrative tasks within our mechanical and HVAC operations.

You will help manage bid opportunities, coordinate communications with vendors and clients, and maintain organized proposal files. The ideal candidate will have strong analytical thinking, excellent multi-tasking ability, and the capacity to build relationships with internal teams and external partners.